Accounts Payable Specialist

At Snoqualmie Valley Health, we’re not just in the business of healthcare; we’re expanding access to care in the Snoqualmie Valley with the opening of our new North Bend Clinic! This exciting addition will bring both primary and specialty care services closer to home for residents in the upper valley. As we grow, we’re looking for passionate team members who are excited to be part of this next chapter. We are empowering our community to live boldly and live well. Our commitment to excellence and innovation calls for team members who will build trust, obsess over excellence, lead innovation, and deepen connections within our community. We are guided by our core values, and we’re looking for someone who can embody those principles as part of our dynamic and growing team.

Located in a trailblazing, adventure-loving town at the base of the Cascades, Snoqualmie Valley Health is an independent public hospital district serving a vibrant community that thrives on both adventure and connection. This is more than a job—it’s an opportunity to be part of something bigger.

OBJECTIVE SUMMARY:

We are seeking a detail-oriented Accounts Payable Specialist to manage and process vendor invoices, payments, reconciliations, and month-end closing tasks, including accruals and prepaids. This role involves reviewing and coding invoices, handling accruals and prepaids, ensuring compliance with company policies, and supporting month-end close processes. The AP Specialist will also interact with vendors and internal teams to resolve discrepancies and improve efficiency in payment processing. The ideal candidate will ensure accuracy, timeliness, and compliance with company policies and financial regulations. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively within a fast-paced finance team while supporting process improvements in the AP function.

ESSENTIAL FUNCTIONS:

Invoice & Payment Processing:

• Handling, coordinating and organizing incoming and outgoing mail for the department.
• Review, verify, and process vendor invoices, ensuring proper coding, approvals, and compliance with company policies.
• Ensure timely receipt of invoices each month and that they are expended accurately and consistently in accordance with and aligned with company policies and that expenses alignment with budget allocations and accounting standards.
• Process payments via ACH, wire transfer, checks, and credit cards, while also ensuring timely disbursement in accordance with payment schedules.
• Maintain organized accounts payable records and ensure timely invoice receipt each month.
• Monitor and resolve invoice discrepancies, missing approvals, and payment issues.

Month-End Closing & Reconciliations:

• Prepare and record monthly accruals and prepaid expenses to align expenses with financial reporting periods.
• Assist with account reconciliations, ensuring all accounts payable transactions are correctly recorded.
• Support the Finance team in financial close processes and variance analysis.
• Ensure compliance with GAAP and internal controls.

Vendor & Expense Management:

• Maintain vendor records, including payment terms, tax information (W-9, W-8), banking details, address inquiries, and resolve discrepancies.
• Respond to vendor inquiries regarding payments, outstanding invoices, and reconciliations.
• Assist with vendor onboarding and ensure compliance with procurement policies.
• Ensure compliance with company policies regarding vendor payments and expense reports.
• Assist in processing and reconciling employee expense reimbursements

Compliance and Audit support

• Ensure compliance with financial regulations, tax requirements (e.g., sales tax, 1099 reporting), and internal controls.
• Maintain organized financial records and assist with internal and external audits to include providing documentation and explanations for AP transactions.
• Ensuring compliance with all IRS regulations including 1099 income reporting requirements and taxing laws.
• Monitor outstanding AP balances and assist in maintaining strong cash flow management.
• Ensuring compliance with state unclaimed property regulations and filings.

Process Improvement:

• Identify opportunities to enhance efficiency in accounts payable processes, including automation initiatives.
• Assist in implementing best practices for accounts payable and financial reporting.
• Collaborating with other departments to ensure accurate records while also providing accounting support, education, and training opportunities.
  

PREFERRED EDUCATION:

Bachelor’s degree in accounting, finance, or a related field or equivalent experience.

REQUIRED EXPERIENCE:

• 2 years of experience in accounts payable or a similar role.

PREFERRED EXPERIENCE:

• 5 years of experience in accounts payable or a similar role
• Experience with monthly accruals, prepaids, and financial reporting is preferred.
• Experience with automated invoice processing systems.
• Knowledge of GAAP and tax reporting (1099s, sales tax, use tax, etc.).
• Strong knowledge of accounts payable, accrual accounting, and prepaid expense management.
• Proficiency in accounting software/ERP systems.
• Proficiency in Microsoft Office, especially Excel (pivot tables, VLOOKUPs, reconciliations, data analysis), SharePoint and Outlook.
• Experience working in a high-volume AP environment.
• Knowledge of GAAP and financial statement preparation related to payables.
• Through knowledge of healthcare finance industry processes and standards related to accounting, finance, and data processing.
• General knowledge of billing, collections, and cash posting.

ADDITIONAL ELIGIBILITY QUALIFICATIONS:

• Excellent attention to detail and problem-solving skills.
• Strong organizational and time management abilities.
• Ability to work independently and collaboratively within a team.
• Effective problem-solving skills to identify and correct financial discrepancies.
• Written and verbal communication skills to share accounting information when needed.
• Ability to communicate effectively with all levels of management and proven interpersonal skills.
• Ability to read, analyze, and interpret financial reports, contracts, and other legal documents.
• Ability to meet deadlines in a fast-paced environment and manage multiple priorities.
• Excellent customer service skills.
• Ability to be flexible to changing priorities and needs to meet deadlines.

WORK ENVIRONMENT:

• General office environment.

PHYSICAL DEMANDS:

• Sitting for extended periods of time with periodic standing and moving around.
• Requires manual dexterity to operate a 10-key, mouse, multiple monitors, and computer keyboard.
• Able to work effectively with managers and staff.
• Sits for long periods at a time, bends, walks, or stoops intermittently.
• Must be able to work on several projects simultaneously and handle frequent interruptions.

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

BENEFITS:

We take pride in the benefits package we provide our team members. Snoqualmie Valley Hospital offers you one medical plan with multiple in-network tiers with Snoqualmie Valley Hospital, Eastside Health, and First Choice/First Health providers/network.

• Medical
• Dental
• Vision
• Pharmacy
• Health Reimbursement Account (HRA)
• Life and AD&D
• Retirement Plan
• Employee Assistance Program (EAP)
• Flexible Spending Account (FSA)
• Travel Assistance & ID Theft Protection
• Voluntary Benefits

Eligibility Requirements - Employees regularly scheduled at least 20 hours per week.

Employee Dependents - Your legal spouse or domestic partner, Dependent children until age 26.

Waiting Period - 1st of the month following your date of hire.

PLEASE NOTE:

The COVID vaccine and the Flu shot (during Flu season) are a condition of employment. Snoqualmie Valley Hospital is a drug-free workplace. We complete drug screenings as a part of our onboarding process.

Salary : $24 - $36