SY25-26 Registrar

Salary Grade: 47
Length of Work Year: 225 Days

FLSA Status: Non- Exempt
Evaluation: BEI

Reports To: Principal

JOB SUMMARY

This position performs school-based duties associated with registering and withdrawing students to and from schools. This position is also responsible for grade changes and keeping accurate records for the bi-annual government funding (FTE) reports. Additionally, this position performs clerical duties as needed.

DISTINGUISHING CHARACTERISTICS

This job has no supervisory responsibilities.

ESSENTIAL JOB FUNCTIONS

• Meets with and registers new students. Greets parents in a friendly manner. Provides necessary school information.
• Inputs student information into the computer to compile student records.
• Meets with parents and students to prepare paperwork to withdraw students from school.
• Maintains and updates in the computer and permanent file, current immunization records.
• Prepares FTE (government) reports accounting for every student and their schedule. This may involve distributing printouts to and from teachers and administrators in order to keep computer files accurate for FTE.
• Assists Guidance Counselors with record-keeping functions associated with academic records.
• Maintains a filing system for attendance records and general school files and advisement records.
• Answers the telephone; takes messages; provides information and assistance to district personnel and the public; relays calls to appropriate personnel.
• Maintains a professional atmosphere in the main office; greets and assists staff, is pleasant with parents, students, and visitors; answers questions for staff, parents, students, and others.
• Operates a computer to enter, retrieve, review, or modify data; utilizes word processing, database, and software programs.
• Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, postage machine, or fax.
• May assist with front desk coverage.
• Performs other duties as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

High school diploma or equivalent. Two (2) years of previous experience and/or training involving clerical or secretarial work. Must be technologically adept. Or an equivalent combination of education, experience, and/or training that provides the required knowledge and abilities.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of Microsoft office and other software programs.
• Skill in providing excellent customer service.
• Ability to carry out written and oral instructions.
• Ability to exercise judgment, decisiveness, and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change.
• Ability to calculate, compute, summate, and/or tabulate data and/or information. Includes performing subsequent actions in relation to these computational operations.
• Ability provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations.
• Ability to operate, maneuver, and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
• Ability to utilize a wide variety of reference and descriptive data and information.
• Ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs.
• Ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.
• Ability to exercise judgment, decisiveness, and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change.

CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS

N/A.

TYPE OF WORK

Work performed is primarily:

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein.  Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

A complete description of physcial demands and work environment is available from Human Resources.