Capital Campaign Coordinator

Position:  Capital Campaign Coordinator

Reports To:  Executive Director

The Capital Campaign Coordinator will support the execution of a capital campaign strategy by managing administrative, logistical, and fundraising tasks. The ideal candidate is organized, detail-oriented, and experienced in nonprofit fundraising or donor management.

Key Responsibilities:

1. Campaign Coordination:
2. • Organize and coordinate steering committee meetings, including scheduling, preparing agendas, and taking detailed notes.
   • Provide follow-up communication to steering committee members to ensure action items are addressed promptly.
3. Campaign Strategy Support:
4. • Contribute to campaign strategy discussions by observing trends and maintaining organized data.
   • Maintain and update the campaign prospect list.
   • Engage and cultivate 5–10 high-priority prospects.
5. Prospect Engagement:
6. • Track and document key interactions with campaign prospects, ensuring accurate and up-to-date records.
   • Assist in setting up meetings with identified prospects and facilitate follow-up as needed.
7. Donor Management and Reporting:
8. • Manage the campaign donor database using Donor Perfect or similar CRM systems, including data entry, tracking, and generating reports.
   • Handle donor acknowledgment and oversee the pledge fulfillment process.
9. Special Event Coordination:
10. • Plan and execute campaign-related special events, such as kickoffs, dedications, and celebrations.
    • Flexibly work occasional evenings and weekends as required for events or key campaign milestones.

Qualifications:

1. Education and Experience:
2. • Bachelor’s Degree in a related field (e.g., nonprofit management, communications, business) or equivalent work experience.
   • Three or more years of experience in fundraising, event coordination, or nonprofit operations, with demonstrated success in donor engagement.
3. Skills and Competencies:
4. • Strong organizational, analytical, and time management skills, with the ability to manage multiple priorities effectively.
   • Excellent written and verbal communication skills, including experience in donor correspondence, meeting facilitation, and reporting.
   • Familiarity with CRM donor management systems (e.g., Donor Perfect or similar) and comfort with data entry, tracking, and generating reports.
   • Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
5. Preferred Experience:
6. • Prior involvement in coordinating small-scale events, including logistics, communication, and follow-up.
   • Experience supporting fundraising campaigns or donor stewardship initiatives.
7. Work Style and Attributes:
8. • Ability to work independently and exercise discretion in decision-making within defined campaign guidelines.
   • Maintains a positive attitude and adaptability in a fast-paced, deadline-driven environment.
   • Flexibility to work occasional evenings and weekends for events or key campaign milestones.