Executive Assistant

Society of St Vincent de Paul Omaha

Job title: Executive Assistant

• Reports to: Operations Director
• Location: 1715 Izard St
• Position type: Full time, 40 hours per week, hourly

Job Overview

First point of contact for the Society, a non-profit organization providing assistance to neighbors in need across the Omaha metro area. Receive and process all incoming phone calls, mail, donations, and visitors. Manage calendars, files, and reference materials. In kind donation and volunteer databases reporting. Assist with accounts payable by scanning and uploading bills. Maintain supplies inventory and office equipment.

Roles and Responsibilities:

General Office Oversight

· Responsible for supporting all administrative duties in the office and ensure that office is operating smoothly

· Maintain supplies and place orders as necessary, record equipment inventory

· Perform front office duties: greet visitors, and answer and direct phone calls

· Receive and process incoming mail and deliveries, and manage outgoing mail

· Provide administrative support to the Executive Director and Operations Director

· Provide reports on in kind donations and volunteer information

· Schedule group meetings and maintain calendars

· Manage all paper and e-files

· Assist with setting up and support during events and meetings as needed

Donor/Volunteer Support

· Scan donor checks and enter gifts into Donor Perfect software

· Process all online donations via website and other platforms

· Print thank you letters/receipts and mail

· Assist with events and meetings as needed (Strawberry Brunch, Annual Mass & Social, Coat Giveaway)

· Field phone and email inquiries about volunteering and answer general questions

· First point of contact for volunteers and volunteer groups

· Assists with placement of volunteers within programs of interest to and communicates details to on-site managers

· Volunteer support, including assisting with use and training of Volgistics software

Skills and education requirements

· 2-5 years of work experience in an administrative/office support role

· Highly computer literate; must be proficient with Microsoft Office 365 and Google products

· Spanish speaking a plus

· Some college work in business, communications, or a related field preferred or equivalent experience

Essential Qualities

· Exceptional clerical and organization skills

· Exceptional attention to detail

· Strong organizational and time management skills, and ability to prioritize

· Excellent communicator both orally and written

· Comfortable self-starting assigned projects

· Strong problem-solving skills and

· Team player and mission driven

Work Environment

· Office setting; much of time on laptop, on phone, some meetings

· Some local travel as needed

· Some evening/weekend availability to attend meetings/events as needed

NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees assigned to the classification. They should not be construed as an exhaustive list of responsibilities, duties, and skills required of personnel.

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Microsoft Office: 1 year (Preferred)

Ability to Relocate:

• Omaha, NE 68102: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $21