What are the responsibilities and job description for the Administrative Assistant – Family Office position at Society Staffing?
Administrative Assistant – Family Office
Division : Administrative
Req ID : R4965347129
Location : Jupiter, FL 33410
Salary : $70,000 - $75,000
Schedule : Monday – Friday, 8 : 30 AM – 5 : 00 PM (some flexibility for special events)
Benefits : PTO, Sick Days, Medical & Dental Insurance, Simple IRA with employer match
Position Overview
A private Family Office in Jupiter, FL, seeks a highly organized Administrative Assistant to support daily office operations and provide administrative assistance to the Executive Assistant, Foundation team, and Director of Properties. This role requires professionalism, confidentiality, and strong attention to detail.
Responsibilities
- Process employee timesheets and track PTO.
- Assist with payroll approvals and expense reports.
- File invoices and maintain staff schedules.
- Provide admin support to the Foundation and Family Office staff (e.g., scanning, shipments, calendar coordination).
- Maintain electronic files and organize reports.
- Manage digital subscriptions, passwords, and wine inventory.
- Track holiday gift lists and guest lists.
- Book travel for property staff.
- Organize personal photo projects and assist with phone coverage.
- Sort and scan mail and packages.
- Greet visitors, answer calls, and handle mail.
- Oversee office maintenance, supplies, and vendor coordination.
- Manage IT / AV functionality with IT support.
- Ensure office cleanliness and oversee emergency protocols.
- Act as an off-hours contact for building emergencies.
Qualifications
SSIN123
SOCIETY STAFFING
379 West Broadway, 2nd Floor
New York, NY 10012
Agency DCA License #2008231
www.societystaffing.com
Salary : $70,000 - $75,000
