What are the responsibilities and job description for the Family Ministry Administrative Assistant position at Spanish River Church?
This role requires a distinctive combination of administrative expertise and strong interpersonal skills. The ideal candidate must be able to efficiently multitask multiple projects and assignments and be able to identify areas for improvement and recommend possible solutions. Exceptional communication skills are essential, as this individual will work closely with and provide guidance to volunteers and staff reporting to the Pastor of Family Ministries. Organization and flexibility are critical to this position. Must possess a keen attention to detail. Proficiency in technology is essential for this role, as it involves working with various software applications and database systems. This is a part-time role working 20 hours per week. A background screening is required of all candidates offered employment.
REPORTS TO:
Pastor of Family Ministries
PRIMARY JOB FUNCTIONS INCLUDE (BUT ARE NOT LIMITED TO):
EXPERIENCE REQUIRED:
Organization and flexibility are critical to this position. This position requires someone who is outgoing and personable; likes working with all types of people; has excellent phone and email skills; is a self-starter and requires minimal supervision; is extremely organized and is excellent at follow-up and follow-through; is able to multitask in a fast-paced creative environment; is able to receive feedback and critique; is willing and able to learn basic audio and video editing software; has integrity with sensitive information.
SPIRITUAL GIFTS:
Administration, Discipleship, Wisdom & Discernment, Encouragement.
**Spanish River Church is a Drug-Free Workplace. We participate in E-Verify**
REPORTS TO:
Pastor of Family Ministries
PRIMARY JOB FUNCTIONS INCLUDE (BUT ARE NOT LIMITED TO):
- Administrative Assistant to Pastor of Family Ministries.
- Manage the schedule of the Pastor of Family Ministries, including booking meetings and balancing workload.
- Coordinate weekly and other department team meetings; maintains notes for each meeting and send emails to participants following each meeting.
- Facility requests through E-Space facilities system.
- Work in the Arena database to update group lists and contacts.
- Order, pick up, and arrange/serve food.
- Manage registration, lists, seating, name tags.
- Purchase supplies and curriculum.
- Prepare and repack food, handouts, curriculum and room supplies for events and classes.
- Manage pastors’ reimbursements, mileage, invoices, receipts and travel.
- Answer phones and respond to inquiries.
- Handle Family Ministry related mail and email.
- Write, type and prepare correspondence.
- Collect funds and reconcile accounts for moneys charged for events and classes.
- Volunteer coordination for special mailings/projects.
- Follow-up with staff related to deadlines and items due.
- Assist FM Pastor with podcast by booking guests, editing and trimming recordings and uploading them for publishing.
EXPERIENCE REQUIRED:
- 2 to 3 years administrative assistant experience.
- Proficient in Microsoft Word, Excel and Google Suite.
- Strong English grammar, editing and keyboard typing skills are required.
Organization and flexibility are critical to this position. This position requires someone who is outgoing and personable; likes working with all types of people; has excellent phone and email skills; is a self-starter and requires minimal supervision; is extremely organized and is excellent at follow-up and follow-through; is able to multitask in a fast-paced creative environment; is able to receive feedback and critique; is willing and able to learn basic audio and video editing software; has integrity with sensitive information.
SPIRITUAL GIFTS:
Administration, Discipleship, Wisdom & Discernment, Encouragement.
**Spanish River Church is a Drug-Free Workplace. We participate in E-Verify**
