What are the responsibilities and job description for the Event Marketing Specialist position at SoftServe?
The North America Event Specialist will play a crucial support role in SoftServe’s event marketing strategy. This entry-level position is ideal for recent graduates (0-1 year out of college) looking to gain hands-on experience in event marketing. The Event Specialist will assist the North America events team with administrative tasks, vendor coordination, event research, registration management, and logistics support. This role requires strong organizational skills, attention to detail, and a proactive approach to supporting multiple events at once.
Duties & Responsibilities
- Administrative Support: Assist the events team with administrative tasks, including contract management, finance reviews, and vendor coordination.
- Vendor & Venue Coordination: Contact vendors (venues, catering, entertainment, etc.) to confirm availability and pricing for specific events.
- Contract & Finance Management: Support contract execution and ensure all necessary approvals are obtained through SoftServe procurement, legal, and finance.
- Event Research: Conduct research on potential venues, vendors, and event trends to support event planning.
- Registration Management: Create and maintain event registration pages and attendee lists as needed.
- Logistics Assistance: Provide organizational and logistical support before, during, and after events to ensure smooth execution.
- Team Collaboration: Work closely with the broader events team, marketing, and sales to assist in executing successful events.
- Multi-Event Coordination: Assist in tracking multiple events simultaneously, ensuring all details are accounted for.
Preferred Competencies & Experience
- Previous internship or part-time experience in event planning, marketing, or administrative support is a plus but not required.
- Interest in B2B event marketing and a willingness to learn about event execution and logistics.
Required Skills
- Strong organizational and administrative skills with high attention to detail.
- Excellent interpersonal and communication skills to liaise with vendors, clients, and internal teams.
- Management of multiple tasks simultaneously to meet deadlines in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and familiarity with project management tools like Asana is a plus.
- Flexible, proactive, and eager to take on new challenges in event planning and marketing.
Qualifications
**Bachelor’s degree in Marketing, Communications, Business Administration, or a related field is preferred.
Other Requirements
- Ability to work remotely and travel as needed (up to 1x a month)
All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, sexual orientation, gender identity/expression, or protected veteran status. SoftServe is an Equal Opportunity Employer.
