What are the responsibilities and job description for the Accounts Payable Representative position at Software Galaxy Systems, LLC?
Title : Accounts Payable Rep I
Location : Remote in Eden Prairie, MN OR Lincoln, RI United States(50-60 miles from these locations)
Duration : 3-4 months
Pay rate : $17-17.50 / HR on W2 (No PTOs or Sick leave).
Description :
Title : Accounts Payable Representative I
Department : Finance
Work Location : Remote worker must live within 1 hour of our Hopkins MN OR Lincoln RI offices.
POSITION PURPOSE :
Assist in review, audit, and processing of debit and credits received to ensure timely and accurate payment of invoices to maximize cash discount. Ensure distribution of supporting backup to suppliers.
TASKS :
- Open, sort, date stamp incoming mail and match invoices with receivers accurately and timely.
- Review trade and expense type invoices to ensure accuracy of vendor number, invoice number, purchase order number, general ledger number, invoice amount, and authorized signature and back up support. Correct any error noted to ensure accuracy of payment.
- Data input vendor invoices, debit, and credit memos manually and in upload daily. Edit batches for accuracy and completeness, release approve batches to post to AP.
- Research and resolve issues related to invoicing, prepayment, deductions, adjustments, cash discount, and receiving to ensure proper recognition of liability and payment.
- Prepare checks for mailing and overnight delivery.
- Coordinate the flow of deduction support into and out of the department. Process all incoming backup support into vendor files for later distribution to supplier.
- Create and print invoice and purchase order coversheets. Prepare accounts payable documents for imaging.
- Performs other relevant job duties as required.
REQUIREMENTS :
Experience :
Knowledge :
Skills / Abilities :
Ability to maintain a high degree of confidentiality
Salary : $17 - $18
