Temporary Account Clerk

Distinguishing Characteristics

Account Clerks have primary responsibility for an accounting function such as cashiering and student accounts. Incumbents may provide guidance to student assistants and temporary personnel. Account Clerks provide assistance to Accounting Technicians in support accounts payable, accounts receivable, and reconciliations.

Essential Duties And Responsibilities Include The Following.

• Perform cashiering and related activities
• Issue student ID cards
• Complete various activities for student accounts, including related collections and payments
• Collect and receipt checks and cash payments to the District; determine appropriate budget code and recap receipts; accept deposits from other departments and payments sent by mail.
• Process checks returned by banks for non-sufficient funds by reversing general ledger posting, forwarding detailed information to collection agency, coordinating with collection agency and debtor regarding plan for payment, and maintaining detailed documentation regarding transactions.
• Perform reception duties for Fiscal Services, providing information and assistance to callers and visitors as requested; provide switchboard relief as needed.
• Count monies collected and balance to receipts; prepare bank deposits according to established procedures.
• Receive and review requests for revolving cash checks; assure proper documentation; generate, disburse and process checks for payment.
• Perform a variety of technical accounting tasks using micro and mainframe computers and peripheral equipment, calculator, copier and other office machines.
• Communicate with District employees, administrators, students, vendors and others regarding financial transactions and accounts to obtain and provide information, correct discrepancies and resolve accounting and processing problems.
• Prepare and maintain financial and statistical records using computer equipment; prepare, generate and distribute reports, lists and summaries according to established schedules.
• Participate in software conversions, including testing and technical problem solving; identify software problems and work with the District's Computer Services department and the software support company to correct problems.
• Assist other accounting staff as needed for special projects and peak workload periods; provide assistance to independent auditors as needed.
• Retrieve documents and information from remote storage locations.
• Lift, lower and transport bags of coins and cash weighing up to 50 pounds from one location to another.
• Transport signed and unsigned checks between the District office and the County Office of Education.
• Perform related job-related duties as assigned
• Secondary activities: Provide assistance in support of accounts receivable, accounts payable, or reconciliations
• Lead activities: Train and provide work direction to student assistants and temporary personnel as assigned.
  
  

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience Guidelines: Any combination of education, experience and training that provides the required knowledge and abilities is qualifying. Typical ways to obtain the knowledge and abilities would be:

• Graduation from high school supplemented by college courses in financial and managerial accounting AND one year of financial and statistical recordkeeping experience which includes the operation of an ERP systems, OR
• An AA degree from an accredited institution and 12 semester units in accounting, OR
  
  

Any combination of education or work experience that will meet the professional requirements

Education and Experience Guidelines: Any combination of education, experience and training that provides the required knowledge and abilities is qualifying. Typical ways to obtain the knowledge and abilities would be:

• Graduation from high school supplemented by college courses in financial and managerial accounting AND one year of financial and statistical recordkeeping experience which includes the operation of an ERP systems, OR
• An AA degree from an accredited institution and 12 semester units in accounting, OR
  
  

Any combination of education or work experience that will meet the professional requirements