What are the responsibilities and job description for the Supervising Legal Process Clerk position at Solano Superior Court, CA?

Salary : $72,133.57 - $87,678.80 Annually

Location : Fairfield and Vallejo, CA

Job Type : Full-Time

Job Number : 202400027

Department : Clerks Office

Opening Date : 01 / 08 / 2025

Closing Date : 1 / 22 / 2025 11 : 59 PM Pacific

FLSA : Non-Exempt

Bargaining Unit : SEIU 1021

Job Definition

Under supervision of the Manager, the incumbent is responsible for supervising, training and evaluating the work of subordinate clerical staff. This position is regular, full-time and non-exempt from the Fair Labor Standards Act.

Essential Functions (Core Competencies)

Supervising and evaluating the work of subordinate staff.
Developing and overseeing training plans for new and existing staff.
Monitoring progress of trainees and providing regular oral or written feedback.
Maintaining quality control of work performed by employees within the unit.
Assisting with developing procedural and training manuals within the unit.
Using exceptional communication abilities (oral and written).
Maintaining confidentiality of information.
Exercising tact and diplomacy in working with judges, subordinate staff and / or the public.
Collecting, reviewing and preparing statistical reports.
Monitoring and evaluating work product of subordinate clerical staff.
Preparing, discussing and monitoring work improvement plans.
Scheduling and assigning work.
Recommending disciplinary action, when necessary.
Verifying and approving daily cash receipts and associated reports.
Reviewing and approving or denying absence and leave requests of subordinate clerical staff.
Proficiency in the following software programs (Microsoft Word or WordPerfect, Excel, Microsoft Outlook, etc.).
Performing other related work as required by business needs.

The ideal job applicant will possess all of the knowledge, skills, and abilities (KSAs) listed below, including other KSAs and meet all minimum requirements.

Required Qualifications

Knowledge, Skills, and Abilities - The successful applicant will possess the following (KSAs) :

Knowledge of :

Court procedures and practices.

Court documents and their use.

Legal terminology.

Document processing through administrative departments.

Modern office equipment including computer, software, fax and copier; and

Cash handling procedures.

Ability to :

Work with others.

Use attention to detail in all functions.

Understand and follow oral and written instructions.

Establish and maintain effective working relationships.

Accept guidance by technical standards and policies.

Read and interpret applicable statutes, regulations, and rules.

Exercise sound independent judgment within general policy guidelines.

Organize and manage multiple priorities.

Perform work that is assigned, scheduled and prioritized by others.

Work cooperatively with other supervisors, managers, bench officers and other justice partners.

Educational and Work Experience Requirements

Any combination of education and experience that could likely provide the required knowledge, skills and abilities is qualifying.

Education equivalent to high school graduation or GED.

Three (3) years of increasingly responsible full-time clerical work in a court directly related to the area of assignment and which demonstrates competency.

Desirable Qualifications

Recent supervisory experience.

License Requirement

A valid California driver's license may be required or the ability to provide alternate transportation if prohibited by a medically documented disability from obtaining a driver's license.

Physical Requirements and Work Environment

The duties assigned to this position require standing, walking, use hands to finger, handle, pinch, pull objects or controls, reach with hands and arms, climb stairs, and balance. Customarily, assigned work may include frequent lifting of up to approximately 10 pounds. Occasional lifting of up to 25 pounds may be required and the need to sit and work at a computer for long periods. Some bending, stooping, and / or squatting may be required. While performing assigned duties, the employee is exposed to weather conditions prevalent at the time. The noise and traffic level in the work environment are similar to a busy business office. Reasonable accommodation requests will be considered during the pre-employment testing period and after employment when requested, medically documented, and determined by the court to be appropriate under applicable law.

Solano Superior Court employees are valued. The court offers an excellent benefit package :

CalPERS retirement (specific benefit determined pursuant to the Public Employee Pension Reform Act of 2013) :

Participation in Social Security, Medicare, and State Disability Insurance.

Medical insurance (plans offered by CalPERS), dental insurance (HMO & PPO plans), and vision insurance with generous employer contribution toward premium;

Supplemental retirement plan (457 deferred compensation plan through CalPERS);

Flexible spending account for qualifying medical, dependent care, or transportation expenses;

Basic life insurance at no cost to the employee; employees may purchase additional life insurance for self and dependents;

Sick leave earned at approximately 12 days per year.

Vacation earned at approximately 10 days per year, increasing to 15 days per year after 3 years to 17.5 days after 5 years to 21 days after 10 years and 22 days after 20 years;

Floating holiday of 2 days per year (may be prorated first year)

Supervisor leave of 20 hours per year (may be prorated first year)

Employee assistance program available at no cost to employees for self and dependents.

Longevity pay after 10 years.

Please briefly describe your educational and work experience relevant to the position you are applying for. (Be specific in describing your duties and the length of time you carried out these functions.)

Please describe your knowledge and work experience relative to supervising subordinate staff and provide the names of the organizations for which you worked where you acquired this knowledge or performed this function. (Be specific in describing your duties and the length of time you carried out these functions).

Please list all computer hardware and software with which you are acquainted. Using a rating scale of "beginner, intermediate, or advanced," describe your skill level in operating computers and related software (i.e., Microsoft Word, Excel, Microsoft Outlook, etc.) and describe your experience in operating case management systems

Required Question

Salary : $72,134 - $87,679

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