Legal Secretary

Career Area:

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

What you will do:

• Managing legal department activities in an efficient and effective manner.
• Liaising with other corporate departments.
• Preparing work product under lawyer supervision.
• Providing administrative support to lawyers
• Processing and managing all billing tasks

Be a licensed Notary, or be willing to become a licensed notary (at the company’s expense) and serve as a Notary to Solar Legal and Business personnel in California

What you will have:

Degree or equivalent experience desired

Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.

• Identifies tasks or outputs that require accuracy and detail-level attention.

Confidentiality: Knowledge of practices and policies governing disclosure of information about the organization, its business activities, and employees; ability to apply this knowledge appropriately to diverse situations.

• Makes sure to know organization-wide policy, procedures, and internal experts on confidentiality.

Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.

• Seeks guidance in detecting and addressing priority conflicts.

Desktop Tools: Knowledge of office support tools available on the desktop (e.g., word processing, email, presentation software and spreadsheets); ability to use desktop tools to complete daily tasks.

• Works with all basic office support products.

Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.

• Arranges meetings, schedules rooms, equipment, refreshments, etc.
• Operates and maintains standard office equipment such as copiers, faxes, phones.
• Distributes internal and external correspondence to appropriate recipients.
• Coordinates travel arrangements and expense reimbursements.
• Orders, stocks and distributes office supplies.

Document Management: Knowledge of document management; ability to categorize, integrate, update, document and distribute business information in a secure, effective way.

• Follows security and version management guidelines and practices.
• Checks documents thoroughly according to standard processes and procedures.
• Tracks document management's existing issues and best practices.
• Creates, stores, retrieves and archives electronic documents.
• Uses software tools and technologies for document management.

Summary Pay Range:

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

Benefits:

Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

Posting Dates:

Any offer of employment is conditioned upon the successful completion of a drug screen.

EEO/AA Employer. All qualified individuals - Including minorities, females, veterans and individuals with disabilities - are encouraged to apply.

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