School Office Manager

Office/Facilities Manager

About Solare

Solare Collegiate Charter School (SCCS) is a college-preparatory middle school serving 5th through 8th grade students in southwest Albuquerque. As a tuition-free public charter school, SCCS is committed to providing an academically rigorous environment while fostering character development and individualized support for every student. Looking ahead to the 2025-26 school year, SCCS will expand its offerings to include Kindergarten through 2nd grade. Our mission is to equip all students with the academic and personal skills needed to succeed in high school and beyond, empowering them to thrive in the college of their choice.

The Role

Solare Collegiate is seeking an experienced Office/Facilities Manager who combines strong operational expertise with exceptional interpersonal skills. This leader will manage our school's daily operations while serving as a key community liaison.

Location

This is a full-time, on-site position at the school, located at 8801 Gibson Blvd SW, Albuquerque, New Mexico 87121.

Responsibilities

Office Operations and Administration

• Lead front office operations, including supervising administrative assistants and reception staff.
• Manage purchasing, vendor payments, and purchase orders while ensuring accurate recordkeeping.
• Develop and implement organizational processes and procedures for improved efficiency.
• Process invoices, maintain vendor records, and oversee contracts and renewals.
• Respond to emails, phone calls, and inquiries from parents, students, and community members.
• Manage HR functions such as onboarding paperwork, background checks, and compliance.
• Oversee student enrollment processes, maintaining accurate records and communications.

Facilities Management

• Ensure the campus is clean, safe, and fully operational.
• Conduct walkthroughs to monitor classrooms, restrooms, hallways, and shared spaces.
• Oversee building maintenance, repairs, and compliance with inspections and safety regulations.
• Organize and execute safety drills in coordination with school leadership.
• Manage technology systems, ensuring equipment availability, usage monitoring, and repair coordination.

Community Engagement and Relationships

• Build and maintain positive relationships with families, staff, and community partners.
• Serve as a welcoming presence for parents, visitors, and stakeholders.
• Address parent concerns, questions, and requests in a professional and empathetic manner.

Student and Staff Support

• Assist with student discipline in the front office when necessary.
• Manage student information systems, ensuring data accuracy and confidentiality.
• Coordinate transportation services and address related concerns.
• Support the school nutrition program by liaising with vendors and ensuring compliance.

Leadership and Oversight

• Delegate responsibilities to front office staff and provide ongoing support and direction.
• Collaborate with school leadership on staff recruitment and operational planning.
• Review processes and systems regularly to identify areas for improvement.

Supply and Inventory Management

• Oversee supply ordering, restocking, and inventory tracking.
• Research and recommend cost-effective solutions for supplies and equipment.

Event Planning and Communication

• Organize and support school events, ensuring smooth logistics and execution.
• Create and distribute newsletters, flyers, and other communications to parents and staff.
• Act as the point of contact for external communications, ensuring timely responses and professional interactions.
• Maintain and update school social media platforms to share updates and announcements.

Skills and Experience:

• Proven experience in office, operations, or facilities management, preferably in an educational or nonprofit setting.
• Strong management and leadership skills with experience supervising others.
• Excellent verbal and written communication skills, including external and community-facing communication.
• Have experience with technology systems.
• Experience managing vendor relationships, purchase orders, and payments.
• Ability to multitask, prioritize, and adapt in a fast-paced environment.

Preferred Skills:

• Familiarity with event planning and coordination.
• Knowledge of school operations, safety procedures, and regulatory requirements.
• Experience with social media management and public communications.
• Spanish/English bilingual

Compensation

Annual salary range of $50,000-$60,000, plus a comprehensive benefits package. Salary commensurate with experience and qualifications.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Ability to Commute:

• Albuquerque, NM 87121 (Preferred)

Ability to Relocate:

• Albuquerque, NM 87121: Relocate before starting work (Required)

Work Location: In person

Salary : $50,000 - $60,000