What are the responsibilities and job description for the HR Coordinator - Full-time position at Solaris HealthCare Forest Lake?
At Solaris HealthCare Forest Lake, located at 3355 E Semoran Blvd, Apopka, FL 32703, we understand that a significant change in health can be challenging. That’s why our mission is to provide top-quality care that helps our residents move forward and resume their normal way of life.
We believe that who we are and what we stand for is evident in our name. At Solaris HealthCare Forest Lake, we strive to care for each resident like family, recognizing that compassionate, personalized care can achieve limitless possibilities. By joining our team, you will be part of a dedicated group of professionals committed to supporting and uplifting our residents, ensuring they receive the best possible care to lead fulfilling lives.
Join us at Solaris HealthCare Forest Lake and make a meaningful difference in the lives of our residents every day!
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Summary Description:
The HR Coordinator is responsible for managing the
recruiting and day-to-day human resources operations in the facility. The Coordinator is responsible for supporting HR policies and procedures and assuring
compliance with those policies. The Coordinator of HR is involved in onboarding and orientation, benefits, leave requests,
workers compensation, employee relations, performance management / progressive
discipline process and retention efforts. Responsible for performing facility
Human Resources functions in accordance with policies and procedures and
applicable federal, state and local laws, guidelines and regulations.
Essential Functions and Responsibilities:
1. Assists
in implementing Human Resources activities within the facility.
2. Promotes
the implementation of facility-sponsored retention programs; assists department heads in
the development and implementation of programs designed to improve staff
engagement and retention.
3. Plans
and participates in employee appreciation and engagement activities, a minimum
of four (4) events or programs per month.
4. Participates
in retention bonus program where applicable.
5. Manages
the facility recruiting
process and procedures.
6. Ensures
that new candidates are responded to within 24 hours.
7. Ensures
time between application and orientation is as short as possible.
8. Conduct exit
interviews to determine areas the facility can improve employee experience.
9. Coordinates
and conducts new employee
orientation to review policies and procedures, employee handbook,
employee benefits and other related requirements as relevant to the position
and job functions.
10. Input new hires into the
payroll system and be the point of contact through the transition.
11. Develops
and maintains a good working rapport with other departments within the
facility, to assure that Human Resources activities meet the needs of the
facility.
12. Assists
in preparing and submitting
work injury claims for employees. Follows through with employee and
third-party administrator until employee is released to full duty. Maintains
workers compensation protocols and procedures, coordinates reports of injury to
carrier, files and reports as directed.
13. Communicates
and assists employees in enrolling in the benefits program offerings.
14. Works
with employees to complete required forms and documentation for FMLA and leaves
of absence. Responsible for ensuring that employees receive all required
notices and information relating to FMLA and other leaves of absence.
15. Acts as
liaison between management and employees of the facility. Supports the
facilities efforts and advises management of any issues/concerns or employee
relations issues. Uses tactful, appropriate communications in sensitive and
emotional situations.
16. Creates and maintains an atmosphere of warmth,
personal interest, and positive emphasis, as well as a calm environment
throughout the facility.
17. Attends and participates and leads (as
appropriate) in-service and education programs as directed.
18. Manages the LMS system.
19. Participates in the overall quality assessment
and improvement program (QAPI) activities for the facility.
20. Maintains
confidentiality of all employee and employment-related information to ensure
individual rights are protected.
21. Manage
payroll process.
22. New hire
orientation, paperwork, background checks, and license verification
23. The
state mandated license reverification yearly.
24. Manage
employee complaints and reports and conduct investigations as needed.
25. Manage
employee benefit enrollment during Open Enrollment and for New Hires.
Additionally, be the liaison for any issues that arise for the employee.
26. Answer unemployment claims timely.
27. Consult at sister facilities as required.
2. Promotes the implementation of facility-sponsored retention programs; assists department heads in the development and implementation of programs designed to improve staff engagement and retention.
3. Plans and participates in employee appreciation and engagement activities, a minimum of four (4) events or programs per month.
4. Participates in retention bonus program where applicable.
5. Manages the facility recruiting process and procedures.
6. Ensures that new candidates are responded to within 24 hours.
7. Ensures time between application and orientation is as short as possible.
8. Conduct exit interviews to determine areas the facility can improve employee experience.
9. Coordinates and conducts new employee orientation to review policies and procedures, employee handbook, employee benefits and other related requirements as relevant to the position and job functions.
10. Input new hires into the payroll system and be the point of contact through the transition.
11. Develops and maintains a good working rapport with other departments within the facility, to assure that Human Resources activities meet the needs of the facility.
12. Assists in preparing and submitting work injury claims for employees. Follows through with employee and third-party administrator until employee is released to full duty. Maintains workers compensation protocols and procedures, coordinates reports of injury to carrier, files and reports as directed.
13. Communicates and assists employees in enrolling in the benefits program offerings.
14. Works with employees to complete required forms and documentation for FMLA and leaves of absence. Responsible for ensuring that employees receive all required notices and information relating to FMLA and other leaves of absence.
15. Acts as liaison between management and employees of the facility. Supports the facilities efforts and advises management of any issues/concerns or employee relations issues. Uses tactful, appropriate communications in sensitive and emotional situations.
16. Creates and maintains an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.
17. Attends and participates and leads (as appropriate) in-service and education programs as directed.
18. Manages the LMS system.
19. Participates in the overall quality assessment and improvement program (QAPI) activities for the facility.
20. Maintains confidentiality of all employee and employment-related information to ensure individual rights are protected.
21. Manage payroll process.
22. New hire orientation, paperwork, background checks, and license verification
23. The state mandated license reverification yearly.
24. Manage employee complaints and reports and conduct investigations as needed.
25. Manage employee benefit enrollment during Open Enrollment and for New Hires. Additionally, be the liaison for any issues that arise for the employee.
26. Answer unemployment claims timely.
27. Consult at sister facilities as required.
