What are the responsibilities and job description for the Executive Assistant to VP Studio Technology position at Solomon Page?
Our client, an entertainment company, is looking for an Executive Assistant to support three VPs in Studio Technology for a 12 month contract! Please note, this role will work a hybrid schedule.
Responsibilities:
- Act as the first point of contact for the office of three VPs
- Perform administrative duties including screening and routing phone calls, managing calendars, processing invoices and expense reports, creating presentation material, scheduling meetings, and ensuring timely and effective communications
- Perform the role of a proactive partner and collaborator to the VPs
- Provide additional office support such as photocopying, scanning, tracking documents, data entry, word processing, and ordering supplies
- Manage the planning, coordination, and execution of business travel, including trip logistics and itinerary, meeting coordination, and remote support of executives who are out of the office
- Create presentations using PowerPoint, Microsoft Word, and other software
- Support preparation of monthly and quarterly reports
- Interface with various departments and external organizations
- Participate in the secretarial team, providing backup to other assistants and contributing to common administrative duties
- Assist with correspondence and prepare responses to routine inquiries
- Communicate effectively with Executive and Senior Executives
- Post, update, and maintain documents to SharePoint and other collaboration sites
- Track and manage special projects as needed
- Coordinate Townhalls and Events for Shared services, as well as assisting with Studio Technology events
- Work with both on-site and third-party caterers for lunch meetings
- Build and maintain good relationships with partners and trusted vendors, internal and external
Qualifications:
- Bachelor's degree in a related field
- 4 years of administrative experience supporting senior-level executives in a corporate environment
- General knowledge and/or experience in the Technology industry
- SAP Casual Buyer and T&E Proxy experience
- Proficient in Microsoft Word, Excel, Outlook, PowerPoint, Teams
- Proficient in Airtable
- Proficient in SAP transaction support or with sufficient system experience to learn quickly
- Excellent written, verbal, and interpersonal communication skills
- Ability to effectively and professionally interface with high-level executives, clients, business associates, and employees
- Ability to work effectively in a team environment
- Ability to handle confidential and sensitive information
- A self-starter with the ability to anticipate issues and proactively problem solve
- Strong organizational and follow-through skills
- Proven experience in multi-tasking and working with multiple people and priorities
- Ability to manage time wisely and prioritize effectively in a fast-paced environment
- Demonstrate flexibility and professionalism in an environment where change is constant
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
Opportunity Awaits.
