Event Coordinator (Remote)

JOB SUMMARY: The Event Coordinator role is a non-exempt salaried position responsible for supporting the Community Impact department in an administrative capacity

Reporting to the Director of Community Impact, this role works independently on a regular basis and collaboratively with other members of the Community Impact team as well as with other departments as needed.  

Essential Duties and Responsibilities: 

Event Management 

• Lead planning, coordination, calendar management, process improvement, evaluation, and project management for all events, including webinars, conferences, 

• Lead conference program operations for conferences, including full conference run of show, all speaker management including audio/visual needs, special presentations, and emcee script(s)   

• Manage speaker relations: including regular communication leading up to event, speaker preparations, deliverables, and VIP reception (as relevant) 

• Support preparation of event cycle components, including strategy, event launch plan, evaluation, and debrief 

• Provide technical support for live webinars and webinar rehearsals 

 Short Programs 

• Manage the implementation of internal and external short programs, including but not limited to scheduling, event logistics, student communication, and technical support 

• Work with subject matter experts and marketing team to develop compelling webinar descriptions and marketing plans that increase registration 

• Document and implement protocols, and strategies for short programs based on best practices 

• Support facilitator relations, including regular communication leading up to event, facilitator preparation, technology run-throughs, etc. 

• Review the Community Impact Administrator’s involvement with marketing and communication materials.

• Develop SOPs for key department functions 

• Collect and analyze program data for key programs and projects and support deeper analysis of short program training data. 

• Prepare reports to present findings and make recommendations to improve efficiency and efficacy of programs and workflows 

Scholarships 

• Review scholarship applications and determine approval/denial 
• Record application submissions received in Salesforce in the Scholarship Tracking spreadsheet daily 

• Support scholarship lead as needed 

Required Knowledge, Skills, and Abilities: 

·        Demonstrated ability to effectively interact with people of diverse races, cultures, genders, disability statuses, and other identities and backgrounds 

·        Excellent and adaptable English communication skills, including written, interpersonal, public speaking, and other forms 

·        The ability to manage multiple priorities and demanding timeframes 

·        Careful attention to detail and organizational and project management skills 

·        Sophisticated data analysis and reporting skills 

·        Ability to work with cross-functional teams to set and achieve goals 

·        Proficient with Microsoft Office (specifically excel) Zoom, Salesforce 

·        Entrepreneurial spirit with creative approaches to event marketing, sales, and outreach 

Education & Experience (preferred but not required): 

·        Bachelor's degree in related field or; 

·        Multi-lingual or multi-cultural background.  

Physical Demands: 

·        Heavy use of computer