HR/Payroll and Accounts Payable

Golden Hill Post Acute Care is looking for a one-of-a-kind person to join our team! As human resources/payroll, and accounts payable, you're a vital part of our facility!

To inquire directly, please contact Priscilla (858) 316-4630, during business hours.

Pay Range: $24-$35 DOE

Our expectation is that you will perform your job in a manner consistent with our Core Values: CELEBRATION – ACCOUNTABILITY - PASSION FOR LEARNING - LOVE ONE ANOTHER - INTELLIGENT RISK TAKING - CUSTOMER SECOND - OWNERSHIP

POSITION SUMMARY:

To assist in the day-to-day functions of the facility in accordance with current acceptable human resources principles relating to the long-term care operation in accordance with current federal, state, and local standards, guidelines, and regulations that govern our facility, and as may be directed by the Administrator, to ensure that the highest degree of quality is maintained at all times. As the HR/Payroll Representative, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties. The position may be classified as salaried exempt and is justified by a program requiring at least 50% of time dedicated to the management of the department and personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

• All duties and responsibilities shall be performed as set forth in our established policies and procedures.

• Adheres to and assures compliance with Code of Conduct, facility policies and procedures and all applicable rules, regulations and standards as promulgated by Federal, State, and accrediting agencies or regulating bodies. This includes, but is not limited to, Department of Health, Centers of Medicare and Medicaid Services, and other applicable regulatory agencies.

• Assures that all staff complete required compliance training and processes.

• Responsible for the day-to-day functions of the HR office and maintenance of employee records.

• Conducts pre-employment and background screening.

• Coordinate facility employee recruitment and on-boarding process.

• Coordinates Leave of Absence requests and processing.

• Ensures new hire paperwork is completed including the I-9 form, verifies I-9 documentation and maintains I-9 files.

• Ensures that new employees are properly oriented and trained.

• Provides written and oral reports/recommendations to the Administrator concerning Human Resource matters within the facility.

• Prepares for and participates in facility surveys (inspections) made by authorized government agencies.

• Resolves complaints and grievances made by facility personnel.

• Ensures that department employment actions are administered fairly and in compliance with the facility’s Policy Against Discrimination, Harassment and Retaliation.

• Develops, plans and conducts in-service training classes.

• Maintain confidentiality of all personnel information and records, both current and archived.

• Works directly with Staffing Coordinator and Staff Development to maintain compliance with all facility and regulatory employee competency and education requirements.

• Ensure AAP and EEO compliance, if appropriate.

• Maintain and update human resource records, forms, and policies per federal and state regulations

• Maintain HRIS data entry of all personnel changes and reports. Ensure all licenses, certificates and other credentials, as well as TB screens are kept up-to-date.

• Perform duties relative to the facility’s overall payroll function. Process payroll twice monthly, including ensuring terminated employee final paychecks are provided to employee in accordance with state law.

• Assist employees in obtaining information concerning their payroll check, deductions, overtime, etc., as necessary.

• Coordinates the employee performance review process.

• Respond promptly to unemployment and worker compensation claims.

• Champion the annual satisfaction survey for employees and residents.

• Process invoices into DockLink after opening mail on a daily basis.

• Communicate with department heads and supplier/vendors concerning errors or questions on invoices.

• Performs other duties as may be needed or assigned.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• High School Diploma or equivalent required; Bachelor’s degree or equivalent preferred.

• Must have, as a minimum, one year of Human Resources experiencepreferably in a hospital, long-term care facility, or other related health care facility.

Certificates and Licenses:

• Preference for PHR or SHRM-CP certified.

Other Specific Requirements:

• Must provide evidence of being free of tuberculosis infection upon hire and as set forth by the policies of the facility.

• Must be able to read, write, speak and understand the English language.

• Must have patience, tact, a cheerful disposition and enthusiasm, as well as the willingness to handle difficult situations.

• Must possess the ability to make independent decisions when circumstances warrant such action.

• Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public.

• Must be knowledgeable of procedures, as well as laws, regulations, and guidelines that pertain to long-term care.

• Must possess leadership and supervisory skills and the willingness to work harmoniously with other personnel.

• Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.

• Keep informed as to changes in employment laws and regulations.

WORK ENVIRONMENT:

• Works in administrative offices with frequent need to be in all area(s) of the facility (i.e. nurse’s stations, resident rooms, etc.).

• Moves intermittently during working hours.

• Is subject to frequent interruptions.

• Interacts with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances.

• Is subject to hostile and emotionally upset residents, family members, personnel, and visitors.

• Communicates with the medical staff, nursing personnel, and other department supervisors.

• Works beyond normal working hours and on weekends and holidays when necessary.

• Is subject to call-back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).

• May be subject to injury from falls, burns from equipment, odors, etc., as well as to reactions from dust, disinfectants, tobacco smoke, and other air contaminants.

• May be subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses.

• May be subject to the handling of and exposure to hazardous chemicals.

PHYSICAL AND SENSORY REQUIREMENTS (with or without the aid of mechanical devices):

• Must be able to move intermittently throughout the work day.

• Must be able to cope with the mental emotional and stress of the position.

• Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.

• Must function independently, have flexibility, personal integrity, and the ability to work effectively.

• Must meet the general health requirements set forth by the policies of this facility which may include a medical and physical examination.

• Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and, at times, hostile people within the facility.

• Must be able to lift up to 25 pounds. Requires infrequent lifting of more weight up to 50 pounds.

• May be necessary to assist in the evacuation of residents during emergency situations.

ACKNOWLEDGMENT:

This position consistently supports and promotes compliance with the Code of Conduct by maintaining the privacy and confidentiality of information, protecting the assets of the facility, acting with ethics and integrity, reporting non-compliance, and adhering to applicable Federal, State, and local laws and regulations, accreditation and licensure requirements (if applicable), and all policies and procedures.

Job Type: Full-time

Pay: $24.00 - $35.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• San Diego, CA 92102 (Required)

Ability to Relocate:

• San Diego, CA 92102: Relocate before starting work (Required)

Work Location: In person

Salary : $24 - $35