What are the responsibilities and job description for the Accounts Payable/Payroll Specialist position at WOTM – Partners Professional?
The Accounts Payable/Payroll Specialist will assist in managing the company's accounts payable process and payroll system to ensure accuracy, timeliness, and compliance with relevant regulations. This position is, full time, onsite with a compensation of $22.00-$27.00/hr. D.O.E. in Vista, CA.
Essential Duties and Responsibilities:
Accounting:
- Review invoices, ensure matching to the purchase order and system receipt and post invoices
- For non-inventory invoices route for proper approval before posting invoices
- Post invoices to the correct GL expense and prepaid accounts
- Monitor unvouchered payables/ Received not invoiced receipts
- Print AP aging report and Perform payment by check and EFT
- Process payments by check or EFT to vendors weekly and ensure payments are on time
- Review vendor statements to ensure accurate records
- Reconcile bank statement daily for checks and payments cleared and outstanding
- Reconcile all credit card receipts to the credit card statement at month end.
- Maintain an organized filing system
- Assist with the month end close
- Assist with monitoring of various inventory transactions
- Communicate with receiving and purchasing to resolve issues that delay invoice posting
- Other duties as assigned
- Required participation in internal training as needed to perform the duties assigned to this role.
Payroll:
- Upload hours from ERP system into ADP
- Prepare and send out weekly temp timecards to staffing agencies
- Collaborate with HR to ensure accurate employee data and payroll records
- Assist corporate payroll in the processing bi-weekly employee payroll
- Verifying meal penalties
- Fixing missed punches
- Ensure managers are approving timecards and time off requests on time
- Running, verifying, reconciling reports
- Forward new child support or tax withholding notices to corporate
Minimum Qualifications (Knowledge, Skills and Abilities)
- Min. 2 years of experience in accounts payable and payroll, preferably in a manufacturing environment.
- Minimum of 1 yr. experience using ADP Vantage preferred, MS Office Suite and Adobe Acrobat.
- Experience working in Epicor Kinetic ERP system preferred but not required
- U.S. Person status required to do export control
- High school diploma or GED certificate, associate degree in accounting or bookkeeping preferred
Salary : $22 - $27
