Mailroom Supervisor & Facilities Maintenance

SUMMARY

Responsible for daily operations of the Mailroom and supervision of courier staff. Coordinates maintenance and janitorial needs for STC buildings and grounds. Performs minor maintenance and janitorial duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

Supervise and support the full-time and part-time Mailroom courier staff. Prepares schedules and performs time card signoff. 

Establish courier run schedule to STC branches, Ops Complex, and Trust Department. Periodically reviews courier run schedule to ensure efficiencies are maximized while maintaining consistent and timely workflows to branches and departments.

Reviews and approves monthly courier expense sheets and other various Mailroom invoices including postage machine supplies, copy paper orders, and supplies utilized to produce teller forms.

Reviews postage balance and requests postage fund refills from Accounting as needed for the Pitney-Bowes Meter. Orders ink, sealant, tape, and other supplies from Pitney-Bowes as needed for the meter. Schedules routine maintenance for the meter and contacts Pitney-Bowes for service calls when meter is in need of repair.

Collects mail from Post Office opening envelopes by hand or machine, and sorts mail according to destination.

Examines outgoing mail for appearance. Prepares items for mailing making sure items are securely sealed and proper postage has been applied. Delivers prepared mail to the Post Office.

Transports interoffice mail to branches, Main office, Trust and Ops Complex buildings.

Drops all Fed-Ex overnight items at Fed-Ex box prior to scheduled pick-up time.

Coordinates supply inventory with departments.

Utilizes company vehicle for mail runs and maintenance requests around the branch footprint.

Coordinates vehicle maintenance with courier staff that includes oil changes, tires, inspections/maintenance, cleaning, detailing.

Prioritizes and completes as authorized miscellaneous branch maintenance and other branch projects that occur on a regular basis.

Attends regularly scheduled Facilities Meeting.

Assists various departments with moving or relocating supplies when requested.

Understands and supports all BSA/AML responsibilities as applicable to the position as well as consistently and accurately carries out these responsibilities in compliance with the Bank’s internal policies.

SUPERVISORY RESPONSIBILITIES    

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, and training employees; planning, assigning, and directing work; addressing complaints and resolving problems.

QUALIFICATIONS

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. An individual must be able to perform each essential duty satisfactorily including the ability to safely operate a motor vehicle in all weather conditions.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  The employee must frequently lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, and ability to adjust focus.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts.  The noise level in the work environment is usually moderate.