What are the responsibilities and job description for the Payroll/Procurement Specialist-Internal Only position at Somerton Elementary School District 11?
SCHOOL/DEPARTMENT: District Office
TYPE: Classified STATUS: Non-Exempt SALARY LEVEL: ($18.37, Full health benefits package)
REPORTS TO: Director of Financial Services
DEFINITION: Under general supervision, processes and maintains payroll and procurement records and reports for Somerton School District #11.
ESSENTIAL FUNCTIONS:
(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class).
TASKS:
Assist with bi-weekly payroll process and other payroll tasks as needed and in the absence of Payroll Manager. Reviews and audits purchase requisitions for correct coding, signatures and appropriate information; maintains bid list of vendors; performs annual inventory; and maintains fixed asset listing. Coordinates and assists departments in soliciting for its procurement needs through existing state and agency-specific contracts. Provides purchasing expertise by reviewing purchase requests; working with staff to clarify requirements and develop specifications; tracking and following-up as necessary. Must be able to organize items for surplus/auction. Reviews all purchasing functions involving the acquisition of all materials, equipment, services and construction projects including related contract documents. Answers questions and provides information in person and on the telephone. Establishes and maintains accurate financial document files. Inputs data into the financial system. Interacts with employees and vendors to answer questions and performs related duties as assigned.
KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS:
Knowledge of basic accounting and bookkeeping practices and methods.
Knowledge of District policies and procedures governing assigned work.,
Knowledge of record keeping requirements for health and life insurance.
Knowledge of local, state and federal laws, regulations, policies and procedures governing payroll.
Knowledge of general clerical and financial record-keeping techniques.
Knowledge of modern office practices, procedures and equipment.
Skill in maintaining appropriate payroll documentation and preparing reports.
Skill in utilizing basic accounting principles.
Skill in maintaining accurate financial records and accounts.
Skill in the use of a personal computer and related software.
Skill in performing arithmetic calculations with speed and accuracy.
Skill in following oral and written instructions.
Skill in establishing and maintaining effective working relations.
PHYSICAL REQUIREMENTS:
Work is performed in an indoor environment. Work requires frequent standing, walking, and sitting. Some positions may require bending and lifting up to 25 pounds.
QUALIFICATIONS:
High School Diploma or GED. Three (3) years experience in bookkeeping and/or payroll environment preferred. Fingerprint Clearance Card (IVP) required at the time of hiring. Additional certifications may also be required as specified by the District.
Depending on the needs of the District, some incumbents in this class must be able to demonstrate fluency in both English and Spanish as a condition of employment.
Salary : $18
