Accounts Payable / Accounts Receivable Clerk

Description

EXEMPT: No  SALARY LEVEL: $25-$31 per hour

DEPARTMENT: Finance LOCATION: Hybrid - Santa Rosa, CA

REPORTS TO: Controller HOURS:  FT (40 hours per week)

Date: 03/21/2025 APPROVED BY: Human Resources Director

AGENCY BACKGROUND:  The objective of Sonoma Community Action Network (Sonoma CAN) is to partner with low-income families and individuals to help them achieve economic and social empowerment, build community, and advocate for social and economic justice.  Sonoma CAN operates a wide variety of programs benefiting low-income Sonoma County residents.

Our Mission: Sonoma CAN is a catalyst of equitable transformation, aligning partners and resources to implement values-based, data-driven, community-led solutions that help families reach their full potential.

Our Vision: We see our Sonoma County transformed into an empowered community of thriving families where every child is raised with joy, justice, and connection.

Our Values: Joy, Amor, Esperanza, Equity, Fuerza, Dignity, Inclusión

Our Promise: Sonoma CAN changes people’s lives, embodies the spirit of hope, improves communities, and makes America a better place to live. We care about the entire community and we are dedicated to helping people help themselves and each other.

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

Sonoma Community Action Network (SonomaCAN) is an Equal Opportunity/Affirmative Action Employer. Affirmative action involves determining areas of workforce under-representation, locating qualified protected class candidates by enlarging the recruiting base, and developing the skills they need to succeed in those new positions.

TOTAL COMPENSATION PACKAGE: The wage compensation for this position is $25-$31 depending on experience. CAN offers a generous benefits package available on the first day of the month after your date of hire that includes: 

• Medical insurance through Kaiser or Sutter is 80-95% paid by the employer for employee premiums plus 50% paid by the employer for dependent coverage
• Elective dental, vision insurance, FSA, and Accident insurance.
• Employer-paid $10k of life insurance with expandable options
• Employer-paid Long-term Disability Insurance
• 401(K) plan with a 2% contribution and an additional 1% matched contribution after one year of service
• Employee assistance program, CalPerks
• 3 weeks vacation (4 hours accrued per pay period) based on full-time work increases at 5 years of service
• 96 hours of sick time per year (4 hours accrued per pay period) based on full-time work
• 1 floating personal day
• 16 paid holidays

SUMMARY OF POSITION: 

The AP/AR Clerk is responsible for managing the agency's financial transactions by processing incoming invoices from vendors (payables) and outgoing invoices to customers (receivables), ensuring accurate record-keeping and timely payments to maintain a healthy cash flow within the organization; key responsibilities include verifying invoices, coding transactions, resolving discrepancies, and following up on outstanding payments. The AP/AR Clerk will also take on additional special finance administrative projects as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Duties include but are not limited to the following:

• Receive, review, and send out vendor invoices for coding.
• Review and Ensure proper approvals and backup are obtained before processing payment.
• Enter invoice details into the accounting software, including vendor information, invoice amount, and relevant expense codes.
• Maintain vendor information, including contact details and payment terms, and resolve any invoice discrepancies with vendors.
• Prepare and submit payment batches for approved invoices through various methods like check, ACH, or credit card.
• Regularly reconcile accounts payable balances against vendor statements and bank statements to identify discrepancies and ensure accuracy. 
• Communicate with vendors and funders, sharing accurate information and representing the agency with high professionalism. 
• Ensure all documentations are scanned and saved properly. 
• Support with various filings and financial compliance actions, such as processing annual 1099s, etc.
• Assist in audit requests for accounts payable/receivable.
• Deposit checks in the bank on a weekly basis.
• Apply for check payments
• Create, maintain, and process staff forms with an eye for staff usability and efficient workflow.
• Communicate with other teams and departments, fostering a culture of collaboration and representing the finance team positively.
• Recommend improvements to systems and workflows and champion their implementation.
• Perform other duties as assigned.

Requirements

REQUIRED SKILLS/ABILITIES: 

• Excellent communication skills to effectively collaborate with team members and vendors
• Develops and maintains a positive team working environment with staff.
• Familiarity with general ledger accounting principles and GAAP standards is essential.
• Detailed-oriented with strong organization and time management skills.
• Proficiency in accounting software such as Sage and Bill.com.
• Ability to work in a fast-paced, dynamic environment with minimal supervision and multiple deadlines.
• Process a large volume and maintain a high level of accuracy

REQUIRED CERTIFICATIONS, LICENSES, AND HEALTH CLEARANCES: 

• Prior to beginning work, one must be able to pass the background check DOJ.

REQUIRED EDUCATION AND EXPERIENCE

• High School Diploma or equivalent 
• Minimum 2 years of experience in Accounts payable and receivable 

PREFERRED EDUCATION AND EXPERIENCE:

• An Associate Degree in accounting or one to 3 years experience in the accounts payable and accounts receivable  
• 2 years of experience in a nonprofit-related industry is preferred

WORK ENVIRONMENT: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This job operates in a professional office environment. The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS: 

While performing the duties of this job, the employee is frequently required to sit; use the computer keyboard and mouse, use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee may occasionally be required to stand, walk, stoop, crouch, and lift/move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of

activities, duties, or responsibilities that are required of the employee for this job. Duties,

responsibilities, and activities may change at any time, with or without notice.

Salary : $25 - $31