Administrative Assistant - RECORDS

About Sony Music Entertainment

At Sony Music Entertainment, we fuel the creative journey. We've played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We've nurtured some of music's most iconic artists and produced some of the most influential recordings of all time.

Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we're committed to artistic integrity, transparency, and entrepreneurship.

Sony Music Entertainment is a member of the Sony family of global companies.

This individual will provide administrative support to the office of the Partner & Co-Founder, RECORDS Label, a joint venture label of Sony Music. Overall, the qualified candidate must be able to work in a high paced, fluid environment while maintaining a strong attention to detail with an eagerness to help the office run as smoothly as possible.

• Provide administrative support - including but not limited to preparing expense reports in a timely, accurate and efficient manner; arranging travel; scheduling meetings; managing internal/external correspondence.
• Build and maintain strong relationships across all levels of the company as well as with external partners and management.
• Pull industry charts and weekly/daily reporting in tandem with the Data/Analytics team using a variety of tools including Music Connect & others
• Order and maintain music product and office supplies for the team.
• Conduct internal and external research as requested.
• Coordinate food orders for meetings and events.
• Maintain database of artist management and booking contacts.
• Remain knowledgeable and up-to-date on daily Billboard, Mediabase, and other trade magazines/publications for music news and relevant information.
• Help coordinate promotional trips, travel, work orders and more for artists.
• Write up the weekly company newsletter.
• Send weekly updates to the sync teams at each respective artist's label partner.

• At least 1-2 years of prior music business administrative experience required.
• Time management, attention to detail, and organizational skills are of the utmost importance.
• Ability to juggle multiple projects and duties on a daily basis without getting overwhelmed.
• Proficiency in Computer skills (Outlook, MS Word, Excel, Adobe Photoshop is a plus)
• Strong written and oral communication skills
• Ability to adapt well to constant change and follow through on all duties
• Calm, positive, confident, and professional demeanor
• Must be available to work overtime as required
• Extensive knowledge of Nielsen Music Connect, Mediabase, Shazam and other radio and sales charts.

• You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day
• A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
• Investment in your professional growth and development enabling you to thrive in our vibrant community.
• The space to accelerate progress, positively disrupt, and create what happens next
• Time off for a winter recess

Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.