What are the responsibilities and job description for the Multi-Estate Manager to UHNW / High-Profile Family - Los Angeles position at SORTED Personal Management?

The role of the Estate Manager is to implement and maintain the integrity of all aspects of the Estate (5 properties) to the satisfaction of the principal. This involves managing everything from staff to vendors, new construction projects to regular maintenance, liaising between Business Manager and staff, overseeing all projects including storage inventory, payroll, petty cash, and billing approvals. Assist in holiday decorations, celebrations, handle all vehicle maintenance, and all ad hoc items. Work alongside home office and domestic staff to create a smooth flow in the household. Oversee home repair and maintenance, routine upkeep, and home staffing needs.

Hours : - Full-time with flexibility beyond standard working hours

Location : - Los Angeles

Salary : - Generous compensation, dependent upon experience

Start Date : - ASAP

Interviewing : - ASAP

Responsibilities include, but not limited to :

Internal Staff Support

Approve time for hourly employees
Oversee the Estate Guest list for security and HOA
Manage all communication threads on What's App
Supervise a staff of 15 or more- including hiring, compliance, disciplinary actions, PTO approvals, scheduling, dispersing information to the house staff
Coordinate with Security for protocol and procedures

Home Management

Daily walk-throughs of home

Manage holiday decorations, gift purchases, and gift wrapping

Coordinate movies for the home theater

Work with gym equipment suppliers

Work with Interior Designers, contractors, and architects for all properties

Send weekly recap email to principal every Monday

Coordinate approvals with principal and Business Manager of estimates and Work Authorization payments

Coordinate and oversee all estate vendors; billing approvals, insurance certificates

Work with Real Estate agents for viewings of listed properties

Home maintenance; consistent checks for paint touch ups, electrical work, floor repairs, Kid Village repairs, landscape repairs, vehicle repairs, appliance maintenance, annual brush clearance, HOA and city policy compliance

Maintain daily checklist

Storage Management

Manage and oversee storage accounts

Regularly audit and inventory storage in partnership with storage assistant

Work directly with storage vendors on logistics, inventory management, consolidation, removal, and disposal

Coordinate all movements of items to and from storage

Additional duties may be delegated as needed and are subject to change

Candidates must be / have :

Excellent verbal and written communication skills

Excellent interpersonal and customer service skills

Excellent organizational skills and attention to detail

Excellent time management skills with a proven ability to meet deadlines

Strong analytical and problem-solving skills

Ability to prioritize numerous tasks

Ability to function well in a high-paced environment

Proficient with Microsoft Office Suite or related software - Google sheets and Google Docs

Ability to see the full picture of any delegated task and complete every aspect of said task

Education, Experience and Documentation :

High school diploma or equivalent

At least 8 years related experience required in an UHNW home with numerous properties

Valid driver's license

PLEASE NOTE

We receive a considerable amount of applications for every position and there is tough competition in the employment market. In order to process your application as efficiently as possible, please note the following requests to aide your application :

Detail your relevant experience in a Cover Letter and include this on an up to date CV

Quote your required salary

Confirm your availability for interview and when you could start a new role

If you can forward references to us, these can only strengthen your application

The more information you can provide, the better we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly.

Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.

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Multi-Estate Manager to UHNW / High-Profile Family - Los Angeles

What are the responsibilities and job description for the Multi-Estate Manager to UHNW / High-Profile Family - Los Angeles position at SORTED Personal Management?

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