Executive Assistant to the CEO

Job Summary
I am seeking a highly organized and detail-oriented Real Estate Executive Assistant to support a busy real estate professional in Los Angeles. The ideal candidate is proactive, intuitive, and excels in managing systems, ensuring seamless day-to-day operations. This role requires strong administrative skills, the ability to prioritize tasks efficiently, and a keen eye for streamlining processes.This role is critical in ensuring the smooth operation of the executive office and requires a professional who can handle confidential information with discretion.

Responsibilities

• Provide comprehensive administrative support to the CEO, including managing schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations with a high level of accuracy and professionalism.
• Oversee schedules, appointments, and client communications
• Manage and optimize CRM systems, transaction coordination, and listing details
• Handle administrative tasks, email correspondence, and document preparation
• Assist with marketing efforts, social media updates
• Coordinate with vendors, escrow, and other industry professionals
• Anticipate needs and proactively resolve challenges to keep business running smoothly
• Transcribe meeting notes and maintain organized files for easy access to information.
• Manage office operations
• Perform data entry tasks accurately and efficiently to maintain up-to-date records.
• Assist in organizing company events and meetings, coordinating logistics as needed.
• Maintain confidentiality regarding sensitive information and uphold company policies.

Requirements

• Proven experience as an Executive Assistant or in a similar administrative role is preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in Google Suite applications (Docs, Sheets, Calendar) is essential.
• Excellent proofreading skills with keen attention to detail in all written communications.
• Familiarity with office management procedures and practices.
• Experience with clerical duties such as filing and data entry is advantageous.
• Ability to work independently while also being a collaborative team player.
• Strong communication skills, both verbal and written, are required.
• Experience in real estate, executive support, or a related field preferred

Join our team and contribute to the success of our organization by providing top-notch support to our CEO!

Job Type: Full-time

Pay: $50,000.00 - $100,000.00 per year

Application Question(s):

• How do you prioritize tasks when managing a busy executive’s schedule? Can you give an example of a time you handled competing priorities?

Can you describe a time when you anticipated a problem before it happened? How did you handle it?
If a client calls with an urgent request but your executive is unavailable, how would you handle the situation?
What CRM platforms have you used, and how have you helped optimize them for efficiency?
Have you ever introduced a new system or process that improved workflow? What was the result?
How do you ensure clear and professional communication with clients, vendors, and other team members?
Can you give an example of how you successfully managed a difficult client or a high-pressure situation?

How do you handle working with a fast-paced, high-expectation executive?

Work Location: Hybrid remote in Beverly Hills, CA 90212

Salary : $50,000 - $100,000