Administrative Assistant- Attendance and Campus Safety

Please apply online at SAU39.org Position: Administrative Assistant - Attendance & Campus Safety Contract Period: School Year (183 days) Reports To: Dean of Students and Principal  Supervises: None Position Goal: To oversee student attendance, building access and support the Dean of Students & Campus Monitor Qualifications: High School Diploma or equivalent. Applicants will be subjected to a criminal background check as required by law. (RSA 189:13-a)  Required Skills - Proficiency with or ability to quickly learn student information systems (e.g., PowerSchool) and other digital tools. - Strong organizational and time management skills with the ability to manage multiple priorities efficiently. - Clear and professional communication skills across phone, email, radio, and in-person interactions. - Ability to support and reinforce expectations for student behavior and attendance in a positive and student-centered manner. - High level of discretion and professionalism in handling sensitive or confidential information. - Dependability and initiative, with consistent demonstration of positive work habits. - Ability to work both independently and collaboratively in a team-oriented environment. - Commitment to student safety, well-being, and inclusion. Other Preferred Skills and Considerations - Experience working in a school or student-centered environment. - Prior experience using PowerSchool or other school-based attendance and data platforms. - Familiarity with school safety protocols, emergency operations, or crisis response procedures. - Evaluation: Performance of position responsibilities will be evaluated annually in accordance with the approved administrative procedure for staff evaluation.  General Duties:  - Oversee student attendance management  - Monitor attendance phone line and email; communicate with families regarding attendance-related matters. - Accurately document absences, tardies, and dismissals in PowerSchool. - Oversee and issue attendance, tardy, and truancy notifications. - Manage daily student sign-in/out procedures, including for tardies, early dismissals, and off-campus privileges. - Communicate with teachers about attendance, including sports dismissals and follow-ups. - Compile and share attendance data for student support teams. - Provide main office/student service communication support as needed. - Support the execution of evacuation and lockdown drills. Monitor Building Access and Support Campus Safety - Manage the main entrance and ensure controlled building access. - Register and track all visitors; receive and manage materials/items dropped off for students. - Facilitate radio communication with administration and the district emergency channel. - Relay urgent maintenance needs to custodial staff. - Provide coverage for the school nurse as needed to support student safety and well-being. - Coordinate with the bus company on general and specialized transportation needs. - Manage staff and student parking assignments, permits, and related communications. Other professional responsibilities - Perform other related duties and responsibilities as assigned by the Dean of Students or Principal. - Maintain the highest standards of professionalism; - Demonstrate positive work habits by showing initiative, cooperation, dependability, efficiency, and productivity - Follow the guidelines of confidentiality as established by the school district - Attend and participate in relevant training sessions, meetings, and professional growth activities as requested/required - Perform in a professional manner when interacting with students, parents, faculty, administration, and co-workers - Standing: Frequent Lifting: Occasional/Frequent - Walking: Frequent Bending/stooping: Occasional/Frequent - Sitting: Frequent Reaching: Occasional/Frequent - Driving: Infrequent/Rare Push/Pull: Occasional/Frequent This job description is not intended to be all inclusive, and employees will also perform other tasks and assume other responsibilities as assigned by the supervisor(s).