What are the responsibilities and job description for the Payroll Administrator position at SourcePro Search, LLC?
The Role
Under the general direction of the Assistant Controller (US) and in accordance with established policies and procedures, the Payroll Administrator will work as part of the Finance team. This position is deemed to be hybrid under the Firm's Mobile Working Policy and will be based in the New Haven office.
Hours
Monday to Friday, 9 : 00 a.m. to 5 : 30 p.m., flexibility is a must and occasional before and after hours work will occur to carry out payroll procedures and administrative projects.
Essential Duties
Process bi-weekly multistate 200 staff payroll for eight US offices.
Process monthly and periodic Partner payments for all US offices.
Prepare and review annual and quarterly payroll tax filings, federal and multistate, multistate payroll includes CA, MA, NY, CT and TX.
Possess working knowledge of the firm's benefit programs and ability to process employee elections with payroll.
Process new hire information and upload into the firm's payroll system.
Extract new hire and change data from the firm's benefit portal and enter deductions into the firm's payroll system as part of payroll administration.
Working knowledge of the rules and regulations related to Heath Savings Accounts and Flexible Spending Accounts.
Facilitate the opening of employee and partner Health Saving Accounts.
Process and track Health Savings Account contributions throughout the year (Employee and Employer). Process corrections with third party administrator as needed.
Stay current on state paid leave benefit programs. Administer / calculate state paid leave benefit amount and process payroll offset according to the firm's leave policies.
Work on additional projects as required.
Required Skills and Personal Qualities
Strong working knowledge of payroll taxes as they relate to annual and quarterly filings for federal and state tax purposes
Strong understanding of employee benefits as they relate to payroll
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Strong Microsoft Excel skills including V-lookups and pivot tables
Ability to use time management skills to meet strict deadlines
Able to troubleshoot and resolve problems methodically and logically
Highly organized and detail oriented
Excellent communication skills, both written and verbal
Able to operate as a pro-active team player but also to work and focus on tasks independently of others
Able to work under pressure, adaptable to change and multitasking
Ability to handle multiple priorities in an organized manner
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