What are the responsibilities and job description for the Executive Assistant / Legal Secretary (Law Firm Experience) position at SourcePro Search?
We are conducting a search for a Superstar Corporate Law Firm Executive Assistant / Legal Secretary!
Are you ready to embark on an exciting journey as a key member of our global law firm team? We're seeking a dynamic individual to take on the role of Executive Assistant / Legal Secretary, but this is far from your typical desk job. In this position, you'll be a master of multitasking, a problem-solving whiz, and a guardian of our partner's day-to-day success.
What You'll Do :
Concierge Extraordinaire :
Keeping our partner's schedule in tip-top shape
Making sure everything runs like clockwork for our fee earners
Expertly coordinating meetings and smoothing out potential hiccups
Herding our attorneys to meetings, ensuring they're armed with the right tools
Master of Communications :
Answering calls with a dash of professionalism
Skillfully managing emails and mail, getting them where they need to go
Playing mail detective and ensuring no task goes unfinished
Travel Wizard :
Crafting comprehensive travel experiences
Booking flights, hotels, and more
Creating itineraries that'll make travelers' hearts skip a beat
Document Dynamo :
Preparing client documents and correspondence
Typing up various documents, including legal materials
Being the quality control expert, ensuring everything is perfect
Financial Guru :
Making the billing process look like a breeze
Taking care of expense claims and ensuring accuracy
Coordinating with the billing team to ensure nothing falls through the cracks
Business Development Dynamo :
Organizing client events, big and small
Keeping our records up to date
Building relationships and helping our team stay informed
What You'll Bring :
A minimum of 15 years of secretarial experience at a global firm
Bachelor's degree preferred
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Experience with iManage and 3E Elite is a plus
Flexibility and the ability to work on-site 3 days a week
Top-notch organizational skills and an eagle eye for detail
A proactive problem-solver
Someone who brings a positive attitude to everything they do
A guardian of trust and confidentiality
Stellar communication skills, both written and verbal
An adaptable team player who thrives in an ever-changing role
A commitment to personal development and improving your skills
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