Assistant City Clerk

Assists in the maintenance of official municipal records, issuance of various licenses and official documents, and administration of election activities and performs other related work as required.

1. Issues a large variety of state and city licenses upon request and as necessary.
2. Collects fees paid to the city and works collaboratively with the Tax Department and other city personnel as necessary to ensure appropriate fiscal management.
3. Assist city clerk in administering elections, including distribution of ballots, supplies, and equipment, training, and scheduling of election workers.
4. Ensures appropriate distribution of absentee ballots and requests for early voting. Administers voter registration, compiles, and maintains voter checklist, including appropriate purges of inaccurate information and/or changes and reports to the State as necessary.
5. Composes departmental correspondence, prepares and completes various forms and required reports.
6. Answers questions and responds to inquiries for information from the public, directly and by telephone, providing information and making referrals to other offices and agencies as appropriate; provides information requested by city officials.
7. Supports the coordination of activities between all the staff and other departments within the City and performs other necessary tasks or functions as necessary to accomplish City and Department goals and objectives.
8. May assist with the maintenance and management of the recording, indexing, restoration, and storage of public records including vital statistics, land ownership and transfers, city ordinances, and other official city government records. 

1. Certification as a Notary Public will be required within 6 months of hire.
2. High school diploma plus two years of experience in a clerical or administrative position, equivalency considered.

1. Associate degree preferred.
2. Demonstrated ability to utilize computer and software related to the performance of essential functions. 
3. Ability to work independently as well as in a team environment.
4. Working knowledge of state statutes and city rules and regulations relating to the duties and responsibilities of city clerks. 
5. Working knowledge of election and voter registration laws and procedures. 
6. Working knowledge of municipal government procedures and operations, including relationships between departments. 
7. Demonstrated ability to adapt to changes in municipal procedures, operations, relationships, and operations of various city departments. 
8. Demonstrated ability to manage and address multiple tasks with frequent interruptions. 
9. Demonstrated ability to maintain accurate and detailed records. 
10. Demonstrated ability to establish effective working relationships with employees and the public. 
11. Demonstrated ability to communicate effectively. 

Salary : $44,470 - $47,216