Deputy Finance Director

Job Summary

This position will work closely with the Finance Director to ensure effective financial operations and system implementation for the City. Key responsibilities include developing and maintaining financial and accounting records in compliance with Generally Accepted Accounting Principles (GAAP), state statutes, and legislative requirements to support municipal operations. This role ensures the integrity of grant-related recordkeeping and involves managing the City’s financial systems, including accounts payable, general ledger, accounts receivable, and cash receipts. Additionally, in collaboration with the Finance Director, this position ensures compliance with relevant financial, audit, and grant regulations.

Examples of Duties

• Assists in the preparation of departmental budgets in collaboration with Finance Director and City Manager or their designees.
• Assists in preparing an annual update to the City’s Capital Improvement plan according to the currently established policy and timeline in collaboration with Deputy Director of Capital Projects and Finance Director. This also requires understanding the needs of the various departments and how to best coordinate the timing of the acquisition of those needs as they relate to City budget constraints.
• Keeps an up-to-date centralized listing of all appropriate City capital assets utilizing GASB formulas and reporting requirements.
• Tracks and processes accounting data for the City’s grants, loans, and non-tax funding in coordination with other departments. Documents and resolves billing or payment issues, seeking Finance Director assistance as needed. As needed, provides support or directly reports on finances to granting agencies.
• Provide support and coordination of activities between all the staff and other departments within the City and performs other necessary tasks or functions as is necessary to accomplish City and Department goals and objectives.
• Performs responsible accounting duties requiring the use of judgment and analysis within the framework of prescribed policies and in accordance with generally accepted accounting principles as they relate to governmental accounting.
• Perform monthly bank and accounts reconciliations.
• Run and review monthly, quarterly, and year-end financial reports.
• Work in collaboration with Finance Director to oversee and direct all audit activities and serves as principal liaison to the City’s independent auditors.
• Maintains confidentiality and/or disseminates information in an appropriate manner relating to financial matters regarding city operations.
• Recommends changes to accounting process to improve transparency and ease with which the public can understand the City’s accounting practices.
• Assists in the development of and revisions to the City’s accounting procedures.
• Uses and optimizes all available modules of the City’s computerized accounting system.
• Serves as Acting Finance Director in the absence of the Finance Director and may be assigned to represent the Finance Director at City Council or other related meetings
• Other duties and special projects as assigned.

Minimum Required Qualifications

Bachelor’s degree in business administration, finance, accounting or a related field, plus 5 years relevant work experience in public financial administration or related fields such as accounts payable, accounts receivables, and grant management and reporting, required; equivalency considered. Municipal government accounting experience preferred.

Supplemental Information

• Proficiency with MS Office, particularly Excel, required. Oracle NetSuite Software experience is a plus.
• Ability to establish effective working relationships with employees and the public.
• Work requires ability to be detail-oriented and maintain a very high level of accuracy.
• Excellent communication skills with the ability to effectively communicate with both internal and external customers to include city residents, employees, other internal departments and leadership and City officials.
• Work with the public using patience, professionalism, and tact to ensure compliance with all rules, regulations and laws.
• Fast paced and deadline driven work environment requires excellent organizational skills while completing tasks timely and accurately.
• Demonstrated commitment to customer satisfaction and supporting a team-oriented work environment.
• Effectively collect and report varied types of information and data as they relate to property values.
• Experience in federal grants management.
• Flexibility to handle multiple assignments and associated tasks.