What are the responsibilities and job description for the Procurement Specialist II position at South Carolina DDSN?
Job Responsibilities
About Our Agency
The South Carolina Department of Disabilities and Special Needs (DDSN) is the state agency that plans, develops, coordinates, and funds services for South Carolinians with the severe, lifelong disabilities of:
- intellectual disability and related disabilities
- autism spectrum disorder
- traumatic brain injury
- spinal cord injury and similar disability
Job Responsibilities:
Serves as an agency centralized procurement and purchasing liaison. Ensures that all procurement processes align with organizational standards and regulatory requirements.
Primary responsibilities include receiving internal requisitions from the DDSN, confirming that appropriate budget coding and approvals are in place, and creating purchase orders in the SCEIS system to facilitate the acquisition of goods and services for DDSN Regional Centers.
Ensure that all necessary documentation is accurately attached and recorded on purchase orders. It's essential to keep procurement files organized and updated from fiscal year to fiscal year for easy reference and compliance checks.
Maintain constant engagement with end-users and actively manage procurement inboxes, addressing inquiries related to vendor searches, market research, quote requests, and purchase order modifications. Aim to respond to all inquiries within 24 hours to exemplify commitment to professional service.
Responsible for monitoring encumbrance and spend reports from regional centers to identify procurement trends. Ensure that all transactions are properly reconciled, budget codes are validated, and compliance is maintained throughout the procurement process.
As an agency lodging cardholder, will process and monitor payments for lodging requests, make travel reservations, and handle purchases using the agency travel P-Card, ensuring adherence to state procurement codes.
Collaborates with the Asset Management staff. Work closely with DDSN Regional Centers, the Finance Division Asset Accountant, IT Division, and State Fleet Management to guarantee that assets are properly tagged, reported, and disposed of in accordance with SCEIS protocols. Integral in streamlining these processes and ensuring that the DDSN operates efficiently and effectively.
Responsible for following all Agency policies and procedures and may be required to perform and/or participates in outcome activities and any other related duties as assigned by supervisor, management or Procurement Director. Serves as backup to agency counterparts, Procurement Specialists, assist with approving/keying carts, good receipts and issuing POs.
The South Carolina Department of Disabilities and Special Needs offers an exceptional benefits package for FTE positions that includes:
- 15 days annual (vacation) leave accrual per year
- 15 days sick leave per year
- 13 paid holidays
- Paid Parental Leave
- Health, Dental, Vision, Long Term Disability, and Life Insurance
- State Retirement Plan and Deferred Compensation Programs
Minimum and Additional Requirements
State Minimum Requirements: A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for required work experience. Must possess a valid Driver's License.
Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Preferred Qualifications
A high school diploma and work experience directly related to the procurement process for state agencies (ex: purchases supplies and equipment for use by state agencies; negotiates contractual agreements under state and federal provisions). Proficient with the use of SCEIS for processing requisitions, purchase order and/or receipt of purchases.
Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Additional Comments
About Our Agency:The South Carolina Department of Disabilities and Special Needs (DDSN) is the state agency that plans, develops, coordinates, and funds services for South Carolinians with the severe, lifelong disabilities of intellectual disability and related disabilities, autism spectrum disorder, traumatic brain injury, spinal cord injury and similar disability.
EEO Statement:DDSN provides affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex -including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.
Employment Contingency: Employment is contingent upon our receipt of the following required pre-employment screenings: medical screening – to include a drug screening; State and Federal background criminal record checks (to include FBI fingerprinting), SC Dept. of Social Services’ Child Abuse and Neglect Central Registry screening, and CMS “List of Excluded Individuals/Entities” screening; SC Dept. of Motor Vehicles Driving Record check; and a review of transcripts verifying educational credentials. We reserve the right to rescind this offer in the event minimum requirements are not met to include positions that require certifications and/or licensure, your application is incomplete or inaccurate, or our review of your background uncovers information, including opinions of previous employers and references, which cause us to conclude, at our sole discretion, that you are not suited for the position.
Immunization:If this position requires the applicant to work directly with DDSN consumers, a (2) step PPD testing or QuantiFERON TB Gold testing must be completed prior to beginning employment. All new employees who are healthcare providers are required to provide documentation of immunity or be immunized against measles, mumps, rubella, pertussis, Varicella and Hepatitis B prior to beginning employment.
State Disaster Plan: In accordance with the State's Disaster Plan, which includes hazardous weather, DDSN employees may be required to work in times of an emergency or disaster.
Employee Referral: The South Carolina Department of Disabilities and Special Needs supports a Referral Incentive Reward and a Retention Bonus program. You may contact Human Resource for further information.
Supplemental Questions: Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the State application to include all current and previous work history and education. A resume may not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
