What are the responsibilities and job description for the Procurement Specialist I position at South Carolina Department of Disabilities and Special Needs?
Job Responsibilities
About Our Agency
The South Carolina Department Of Disabilities And Special Needs (DDSN) Is The State Agency That Plans, Develops, Coordinates, And Funds Services For South Carolinians With The Severe, Lifelong Disabilities Of
Reports to duty as outlined in policy and procedures and assumes assigned individual accountability. Responsible for processing requests from both internal departments and external vendors in alignment with established policies and procedures.
As a Shopping Cart Creator, deals directly with vendors to purchase authorized non-stock items by Purchase Order. Creates SCEIS shopping cart requisitions according to submitted documentation to procure goods and services for DDSN Central Office divisions.
Upon delivery of items, essentially verifies that the products received match the orders placed. Must enter the delivery information and apply receiving to the appropriate departmental accounts within SCEIS. Additionally, ensures that all receiving documents are accurately entered into the system and submitted for processing, enabling Central Office Accounts Payable to key invoices promptly.
For each incoming invoice request, creates a Goods Receipt (MIGO) document in SCEIS, so maintaining a strong understanding of General Ledger (GL) codes is crucial. Regular communication with vendors and customers will help facilitate rapid and accurate transactions.
Tasked with maintaining and coordinating arrangements for surplus property within the DDSN Central Office, ensuring that all assets are accounted for and managed efficiently.
Responsible for following all Agency policies and procedures and may be required to perform and/or participates in outcome activities and any other related duties as assigned by supervisor, management or Procurement Director. Serves as backup to agency counterparts, Procurement Specialists, assist with keying carts, good receipts and issuing POs.
The South Carolina Department of Disabilities and Special Needs offers an exceptional benefits package for FTE positions that includes:
State Minimum Requirements: A high school diploma and work experience that is directly related to the area of employment. A bachelor’s degree may be substituted for the work experience. Must possess a valid Driver's License.
Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Preferred Qualifications
Agency Additional Requirements: A high school diploma and two years of work experience that is directly related to Procurement process for State agencies (ex: purchases supplies and equipment for use by state agencies, negotiates contractual agreements under state and federal provisions).
Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Additional Comments
EEO Statement: DDSN provides affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex --including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.
Employment Contingency: Employment is contingent upon our receipt of the following required pre-employment screenings: medical screening – to include a drug screening; State and Federal background criminal record checks (to include FBI fingerprinting), SC Dept. of Social Services’ Child Abuse and Neglect Central Registry screening, and CMS “List of Excluded Individuals/Entities” screening; SC Dept. of Motor Vehicles Driving Record check; and a review of transcripts verifying educational credentials. We reserve the right to rescind this offer in the event minimum requirements are not met to include positions that require certifications and/or licensure, your application is incomplete or inaccurate, or our review of your background uncovers information, including opinions of previous employers and references, which cause us to conclude, at our sole discretion, that you are not suited for the position.
Immunization: If this position requires the applicant to work directly with DDSN consumers, a (2) step PPD testing or QuantiFERON TB Gold testing must be completed prior to beginning employment. All new employees who are healthcare providers are required to provide documentation of immunity or be immunized against measles, mumps, rubella, pertussis, Varicella and Hepatitis B prior to beginning employment.
State Disaster Plan: In accordance with the State's Disaster Plan, which includes hazardous weather, DDSN employees may be required to work in times of an emergency or disaster.
Employee Referral: The South Carolina Department of Disabilities and Special Needs supports a Referral Incentive Reward and a Retention Bonus program. You may contact Human Resource for further information.
Supplemental Questions: Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the State application to include all current and previous work history and education. A resume may not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
About Our Agency
The South Carolina Department Of Disabilities And Special Needs (DDSN) Is The State Agency That Plans, Develops, Coordinates, And Funds Services For South Carolinians With The Severe, Lifelong Disabilities Of
- intellectual disability and related disabilities
- autism spectrum disorder
- traumatic brain injury
- spinal cord injury and similar disability
Reports to duty as outlined in policy and procedures and assumes assigned individual accountability. Responsible for processing requests from both internal departments and external vendors in alignment with established policies and procedures.
As a Shopping Cart Creator, deals directly with vendors to purchase authorized non-stock items by Purchase Order. Creates SCEIS shopping cart requisitions according to submitted documentation to procure goods and services for DDSN Central Office divisions.
Upon delivery of items, essentially verifies that the products received match the orders placed. Must enter the delivery information and apply receiving to the appropriate departmental accounts within SCEIS. Additionally, ensures that all receiving documents are accurately entered into the system and submitted for processing, enabling Central Office Accounts Payable to key invoices promptly.
For each incoming invoice request, creates a Goods Receipt (MIGO) document in SCEIS, so maintaining a strong understanding of General Ledger (GL) codes is crucial. Regular communication with vendors and customers will help facilitate rapid and accurate transactions.
Tasked with maintaining and coordinating arrangements for surplus property within the DDSN Central Office, ensuring that all assets are accounted for and managed efficiently.
Responsible for following all Agency policies and procedures and may be required to perform and/or participates in outcome activities and any other related duties as assigned by supervisor, management or Procurement Director. Serves as backup to agency counterparts, Procurement Specialists, assist with keying carts, good receipts and issuing POs.
The South Carolina Department of Disabilities and Special Needs offers an exceptional benefits package for FTE positions that includes:
- 15 days annual (vacation) leave accrual per year
- 15 days sick leave per year
- 13 paid holidays
- Paid Parental Leave
- Health, Dental, Vision, Long Term Disability, and Life Insurance
- State Retirement Plan and Deferred Compensation Programs
State Minimum Requirements: A high school diploma and work experience that is directly related to the area of employment. A bachelor’s degree may be substituted for the work experience. Must possess a valid Driver's License.
Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Preferred Qualifications
Agency Additional Requirements: A high school diploma and two years of work experience that is directly related to Procurement process for State agencies (ex: purchases supplies and equipment for use by state agencies, negotiates contractual agreements under state and federal provisions).
Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Additional Comments
EEO Statement: DDSN provides affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex --including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.
Employment Contingency: Employment is contingent upon our receipt of the following required pre-employment screenings: medical screening – to include a drug screening; State and Federal background criminal record checks (to include FBI fingerprinting), SC Dept. of Social Services’ Child Abuse and Neglect Central Registry screening, and CMS “List of Excluded Individuals/Entities” screening; SC Dept. of Motor Vehicles Driving Record check; and a review of transcripts verifying educational credentials. We reserve the right to rescind this offer in the event minimum requirements are not met to include positions that require certifications and/or licensure, your application is incomplete or inaccurate, or our review of your background uncovers information, including opinions of previous employers and references, which cause us to conclude, at our sole discretion, that you are not suited for the position.
Immunization: If this position requires the applicant to work directly with DDSN consumers, a (2) step PPD testing or QuantiFERON TB Gold testing must be completed prior to beginning employment. All new employees who are healthcare providers are required to provide documentation of immunity or be immunized against measles, mumps, rubella, pertussis, Varicella and Hepatitis B prior to beginning employment.
State Disaster Plan: In accordance with the State's Disaster Plan, which includes hazardous weather, DDSN employees may be required to work in times of an emergency or disaster.
Employee Referral: The South Carolina Department of Disabilities and Special Needs supports a Referral Incentive Reward and a Retention Bonus program. You may contact Human Resource for further information.
Supplemental Questions: Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the State application to include all current and previous work history and education. A resume may not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
