Dance Administrative Assistant

WORK SCHEDULE: Full-Time, Monday through Friday, 8:30 am-5:00 pm with occasional evenings and weekends.

LOCATION: South Carolina Governor’s School for the Arts and Humanities, Greenville, SC

MINIMUM TRAINING AND EXPERIENCE QUALIFICATIONS:A high school diploma and relevant program experience. A bachelor’s degree may be substituted for the required program experience. The successful candidate will be proficient with Microsoft Office and Google Workspace (G Suite). The successful candidate will have excellent written and interpersonal skills and the ability to communicate effectively with a diverse group of stakeholders.

PREFERRED: A bachelor’s degree and experience in the art of Dance. At least three (3) years of previous experience in an administrative role is preferred.

KNOWLEDGE SKILLS AND ABILITES:Knowledge of modern office practices, procedures and equipment; Knowledge of various types of filing systems; Knowledge of grammatical rules and clerical formats; Ability to deal with a diverse population including students, parents, and faculty in handling inquiries and communicating information; Ability to maintain and establish good working relationships with staff members and the general public: Must be able to hear, speak audibly, walk, and lift up to 35 lbs., regularly. Must be able to sit at an assigned workspace for extended periods. Must have a valid driver's license

SUMMARY OF JOB DUTIES: Under the general supervision of the Dance Department Chair this position will assist with all administrative activities to support the needs of vibrant, progressive high school dance department. Assist the department chair with email communications to parents, students and administration. Coordinate all needed studio set up and maintenances when needed. Reserve conference rooms and other facilities when needed for classes and departmental events. Organize and maintain all bulletin boards. Reserve the activity bus and/or van for department outings. Tally students’ recruiting information for the Celebration of Achievement and Spring Dance performance presentation. Prepare minutes for faculty meetings and post on department Google Drive. Assist department chair with collecting and submitting timesheets for part-time employees. Create the weekly schedule based on input from the department chair and faculty, and distribute to all dance students, faculty, the Dean and Student Life. Create and maintain rosters of all dance students by grade and track. Maintain the departmental Google Calendar with all important dates. Assist with maintaining a spreadsheet of all student injuries, and coordinating care through the nurse and outside physical therapists as needed. Annually update the Dance Handbook including the Important Dates. Annually update the Faculty & Staff Contact List, and the Emergency Contact List. Coordinate travel and production needs for the winter and spring dance performances at Gunter Theatre, with the SCGSAH Production Department and Dance Department Chair. Coordinate trave and production needs for YAGP and possibly NHSDF, including trave paperwork and booking hotel rooms. Organize video and photo sessions for students, with parental input when needed. Add and organize all video and photos to the Dance Department Google Drive. Take notes at Dance Juries and save to Google Drive. Coordinate all activities for Grand Jete, including communication with SC studios, registration and payments, music coordination, intra-school preparation, competition software, and onsite facilitation with assistance from the department chair and faculty. Other related duties as assigned.

Job Types: Full-time, Temporary

Pay: $15.00 - $18.00 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Morning shift
• Weekends as needed

Work Location: In person

Salary : $15 - $18