Administrative Coordinator I

Are you an experienced professional looking for new opportunities to further your career? The South Carolina Office of Resilience is seeking a hardworking and dependable candidate just like you to apply! This position will offer great benefits with the state, including 15 days of annual and sick leave per year or more depending on applicable state service.

The purpose of the position is to coordinate administrative functions for the Resilience Division. Primary coordinator for Resilience Division travel and small item procurements. Assists the Resilience Division Director in coordinating and implementing division level activities, functions, and events. Assist in maintaining files and records. Assist in the event scheduling and logistics. The job duties of this position include but are not limited to the following:

• Take charge of identifying, sourcing, and purchasing all small items and supplies required by the Resilience Division. Ensure the timely acquisition of essential materials while adhering to procurement policies and budget constraints. Maintain a well-organized inventory of supplies and prompt restocking. Oversee all aspects of travel coordination for the Resilience Division, including booking flights, accommodations, transportation, and itineraries. Ensure that all travel arrangements align with company policies and budgetary considerations.
• Maintain accurate and organized records for the Resilience Division, including but not limited to correspondence, reports, meeting minutes, project documentation, and financial records. Ensure that the division's record-keeping practices comply with relevant regulations, standards, and best practices. Stay informed about changes in record management policies and procedures and update division practices accordingly.
• Manage the distribution of correspondence within the division and to external stakeholders. Ensure that all communication reaches the intended recipients in a timely manner as directed by the Resilience Director.
• Other duties as assigned.

A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

ADDITIONAL REQUIREMENTS:

• Knowledge of agency policies, procedures, rules, regulations, and program services.
• Knowledge of governmental fiscal and personnel procedures, practices, and policies.
• Knowledge of modern office practices, procedures, and equipment.
• Ability to coordinate diverse administrative functions. Ability to establish and maintain effective working relationships. Ability to plan, organize and supervise the work of subordinate personnel. Ability to communicate effectively.
• Must have and maintain a valid driver’s license.

Applicants indicating college credit or degree(s) on the application will be required to bring a copy of college transcript to the interview. A copy of the transcript may also be uploaded as an attachment to the application, if required by the hiring department or if desired by the applicant. Please note that some areas of the Agency may require an official, certified copy of the transcript prior to hiring or within a specific timeframe required by that area, after hiring. Failure to produce an official, certified transcript may result in not being hired or termination.

The Office of Resilience is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.