What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT position at South Central Health System?
OB SUMMARY
Assists with planning, organizing, and implementing administrative and operational activities for the business office.
QUALIFICATIONS
- Must be able to type 30 WPM
- Prefer
- 1 year experience in healthcare related field, computer skills, filing skills, telephone communication skills, scheduling application skills
ORGANIZATIONAL EXPECTATIONS
Provides a positive and professional representation of the organization.
Maintains competency and knowledge of current standards of practice, trends, and developments in related scope of job role or practice.
Participates in ongoing quality improvement activities.
Maintains compliance with organizational and regulatory policies and practices.
Demonstrates excellent customer service through attitude and actions, consistent with the standards contained in the Vision, Mission, and Values of the organization.
PHYSICAL REQUIREMENTS
Ability to sit, bend, stoop, kneel, crouch, perform overhead lifting and perform other common physical movements as needed for the position.
ESSENTIAL FUNCTIONS / ASSIGNED TASKS
- Answer the telephone and distribute information
- Assist families, doctors, visitors, etc. with concerns and questions
- Type and post memos as requested
- Assist in ordering supplies for business office and other departments
- Accept and sign vendor correspondence
- Fax reports and forms to various departments as assigned
- Assist in Survey Preparation
- Process check requests, invoices, capital expenditures, requisitions, travel expenditures, etc
- Send interoffice correspondence to various departments
- Distribute employee mail
- Perform employee filing
- Maintain updated employee contact information
- Receive payment for services and post to account, review payments and make adjustments as required
- Dispense resident funds per facility protocol
- Assist in taking waiting list applications
- Assist with new admission process as assigned
- Assist with business office monthly reports as assigned
- Balance Petty Cash
- Filing as assigned
- Process discharged resident charts in a timely manner
- Ensure timely communications with Human Resources department as assigned
- Prepare time and attendance reports and Process Payroll
- Prepare and submit staffing data reports to ensure regulatory compliance
- Prepare Call Calendars for Administrator on Call and Maintenance Personnel on Call
- Manage and post Conference Room Meeting Schedule
- Compose and mail out care plan letters
- Ensure all licensed staff maintain a current license on file
- Assemble orientation packets for new employees and complete assigned task
- Complete Designating Agent forms for new nursing staff
- Perform other job duties and tasks as assigned
