What are the responsibilities and job description for the Office Assistant position at South Cooling?
Overview
We are seeking a dedicated and organized Office Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role involves a variety of tasks that support daily office functions, including customer service, clerical duties, and calendar management. The Office Assistant will work closely with team members and clients to maintain a positive and productive work environment.
Duties
- Manage calendars, schedule appointments, and coordinate meetings for staff members.
- Provide exceptional customer support by addressing inquiries and resolving issues in a timely manner.
- Maintain accurate records and files, ensuring all documents are properly organized and easily accessible.
- Perform clerical tasks such as data entry, filing, and managing correspondence.
- Assist with front desk operations, greeting visitors and directing them appropriately.
- Utilize computer software including QuickBooks for basic accounting tasks and financial record keeping.
- Support team members with various administrative tasks as needed to enhance overall productivity.
- Communicate effectively with clients and colleagues, demonstrating strong customer service skills.
Requirements
- Proven experience in an office setting or similar administrative role is preferred.
- Strong computer literacy with proficiency in Microsoft Office Suite and QuickBooks.
- Excellent calendar management skills with the ability to prioritize tasks effectively.
- Bilingual candidates are encouraged to apply as communication in multiple languages is a plus.
- Exceptional customer service skills with a friendly demeanor when interacting with clients and colleagues.
- Strong organizational skills with attention to detail in all aspects of work.
- Ability to work independently as well as collaboratively within a team environment.
If you are motivated, detail-oriented, and ready to contribute to a dynamic office environment, we encourage you to apply for the Office Assistant position today!
Job Type: Full-time
Pay: $15.00 - $20.00 per hour
Expected hours: 40 per week
Schedule:
- Monday to Friday
Work Location: In person
Salary : $15 - $20
