Secretary

Job ID: 31248
Agency: Labor & Regulation
Location: Pierre, SD
Salary: $16.07-$17.01/hr, depending on qualifications
Pay Grade: D
Closing Date: 05/07/2025

Why the Division of Insurance?

The South Dakota Division of Insurance's mission is to protect the public by providing assistance, fair regulation, and promoting a healthy, competitive market and we do so in a team focused work environment.

What Does This Position Do?

This position functions as support staff for the Division of Insurance, so work may be directed by a variety of individuals. The desired candidate will possess a commitment to service, rigorous attention to detail, and the ability to work in a team-oriented environment. Responsibilities for the Division of Insurance will include:

• all front office functions, including greeting callers and visitors, and identifying appropriate transfer of calls/visitors to division staff;
• timely preparation of correspondence, including assistance with mail merges and large mailings;
• monitoring the division's general email account, answering general information emails, disseminating other emails to appropriate division staff;
• assist with travel arrangement for staff, including fleet vehicles;
• schedule meetings, prepare meeting rooms, and organize meeting materials;
• organize documents for electronic storage, including upload of documents and quality review;
• prepare and process payment vouchers for agency personnel;
• monitor, maintain, and order supplies;
• submit work orders for equipment; and
• coordinate and assist with special projects as assigned.

This is a Full-Time 40 Hours Weekly position with the Department of Labor & Regulation - Division of Insurance. For more information on the Department of Labor & Regulation - Division of Insurance, please visit https://dlr.sd.gov/insurance/.

The Ideal Candidate Will Have:

A high school diploma or equivalent.

Knowledge of:

• various methods of communication;
• general office equipment, practices, and procedures;
• computers, Microsoft Office Products (specifically Excel, Word and Outlook), and Adobe Acrobat;
• electronic scanner and file management system;
• English grammar, spelling, and punctuation;
• computer software applications; and
• general insurance concepts.

Ability to:

• communicate effectively;
• concisely provide information, explanations, and instructions;
• obtain and provide information by phone in a clear and courteous manner;
• demonstrate compassion, respect, courtesy, and tact when interacting with others;
• maintain composure, efficiency, and a positive customer-service oriented manner during periods of peak workload, with frequent interruptions;
• organize work, set priorities, meet critical deadlines, and follow-up with minimal direction; and
• operate office equipment such as a computer, photocopier, and scanner.

This position is eligible for Veterans’ Preference per ARSD 55:10:02:08.

NCRC: If you possess a National Career Readiness Certificate, please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information at https://bhr.sd.gov/job-seekers/work-for-state-government/. This position is a member of Class A retirement under SDRS.

Must apply online: https://gen-stateofsouthdako-trn.inforcloudsuite.com/hcm/xmlhttp/shorturl.do?key=1J3
You must apply online, emailed resumes or submissions will not be accepted.
South Dakota Bureau of Human Resources
Telephone: 605.773.3148 Email: careers@state.sd.us
http://bhr.sd.gov/workforus
"An Equal Opportunity Employer"

#LI-Onsite