Office Manager

Job Description : As the Office Manager at South Jersey Water Conditioning, Inc., you will play a pivotal role in overseeing the finance and human resource functions of our organization. You will be responsible for managing administrative tasks, office operations, and providing support to various departments.Responsibilities :

• Manage daily administrative tasks, including answering phones, responding to emails, and handling correspondence
• Coordinate and schedule appointments, meetings, and travel arrangements for staff and management
• Maintain office supplies inventory by checking stock levels, placing orders, and verifying receipt of supplies
• Oversee office facilities and equipment maintenance, including liaising with vendors and service providers
• Supervise administrative staff, including hiring, training, scheduling, and evaluating performance
• Ensure compliance with company policies and procedures, including data protection and confidentiality
• Handle finance functions such as invoicing, billing, expense tracking, and financial reporting Handle payroll processing, benefits administration, and other human resources functions.
• Coordinate recruitment processes, including job postings, candidate screening, and interviewing
• Onboard new employees, including conducting orientation sessions and administering employment paperwork
• Prepare and maintain reports, documents, and records related to finance and human resources
• Support other departments as needed to facilitate communication and streamline operations
• Handle customer inquiries and concerns, providing timely and professional assistance
• Implement and maintain office management systems and procedures to improve efficiency and productivity
• Stay up-to-date with industry trends, developments, and best practices related to office management and finance
• Performs other duties as assignedPhysical Requirements :
• Ability to sit, stand, and walk for extended periods
• Manual dexterity to operate a computer, handle paperwork, and perform administrative tasks
• Visual acuity for reading documents and operating office equipment
• Ability to lift and carry objects weighing up to 20 pounds occasionallyQualifications :
• High School Diploma or Equivalent required; Associates Degree in office administration or related field preferred
• Proven experience in office management, finance, and human resources roles
• Strong organizational and time management skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft office Suite and office management software
• Proficiency in Payroll and Benefit Management systems
• Attention to detail and accuracy in performing tasks
• Ability to multitask and prioritize tasks effectively
• Leadership skills and the ability to work independently and as part of a team
• Problem-solving mindset and adaptability to changing priorities
• Valid New Jersey driver's license with a clean driving recordMonday through Friday (8am-5pm) Health Insurance, Dental and Vision, 401k with matching, Profit sharing, PTOMust pass background check ($55,000 D.O.E.) Prescreen candidate for job qualifications (OJT)

Salary : $55,000