What are the responsibilities and job description for the Admissions Specialist position at South Plains College?
Job Title
Admissions Specialist
Department
LEVL - Enrollment Services
Employment Status
FT Full-Time
Full Time/Part Time
Full Time
Benefits
Yes
Months per Year
12
Job Description
SUMMARY
The Admissions Specialist works as a member of the Admissions and Records team and reports directly to the Dean of Enrollment Management. The Admissions Specialist is responsible for processing applications for admission and providing general college information to students in-person and through email and phone conversations. The development of a high level of knowledge regarding South Plains College’s academic and technical offerings as well as the College’s student services will be essential.
This position requires a professional appearance and demeanor as well as strong communication and computer skills. High energy and a positive approach to working with students and colleagues is a must. The individual must be customer service oriented and must work well in a team context.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
- Greets and assists students with general college information.
- Assists students with the college admission process.
- Assists with processing admission applications through CRM Recruit and Ellucian Colleague.
- Assists with student record keeping, the scanning of physical documents & records, student registration, and end-of-term processes.
- Assists with student demographic changes.
- Assists with verification and updates of student data.
- Assists with incoming student inquiries.
- Assists students with drop requests, withdrawals, and administrative drops.
- Assists with the posting of TSI scores and college readiness information.
- Maintains the confidentiality of student and course records.
- Assists with new student orientation & graduation processes.
- Performs other duties and responsibilities as assigned by the Dean of Enrollment Management.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
Qualifications
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty with a high level of accuracy and efficiency. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE
- A minimum of an Associate’s Degree (A.A., A.S., or A.A.S) from an accredited institution of higher education.
- Excellent computer skills.
- Strong communication and interpersonal skills.
COMMUNICATION SKILLS
Be able to communicate and effectively present information in one-to-one situations with students, visitors, faculty and other employees of the organization. Possess excellent public speaking skills and ability to project a positive image for the college.
LANGUAGE, WRITING AND REPORTING SKILLS
Be able to read and comprehend simple and complex instructions, short correspondence, and memos. Also be able to write simple correspondence and reports. Ability to write well, employing accepted principles of business communications, is preferred.
COMPUTER SKILLS
Experience necessary in applying current computer technology and software applications to essential responsibilities, duties, and tasks. Knowledge and experience with working with computers and software in a Windows environment. Proficient in Microsoft Office is essential.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measurement including the use of whole numbers, common fractions, percentages, and decimals.
REASONING ABILITY
Ability to apply common sense understanding to carry out detailed written or oral instructions. Be able to deal with problems involving a few concrete variables in standardized situations.
INTERPERSONAL SKILLS
Be able to work with a wide variety of people and participate as a team member to accomplish multiple projects and goals. Also be able to meet and greet the public in a positive and productive way.
ORGANIZATIONAL SKILLS
Be able to organize tasks and activities essential to performing the specific duties and responsibilities of this job.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to reach with hands and arms. The employee is frequently required to talk and listen. The employee is required to stand; walk moderate distances; stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and peripheral vision.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is a high traffic and multi-tasking functional department. This is also a busy working environment. Variances from regular working hours may be necessary to fulfill the responsibilities of the position.
Posting Detail Information
Posting Number
S5492019-P
Number of Vacancies
1
Desired Start Date
04/01/2025
Position End Date (if temporary)
Open Date
Application Review Date
03/28/2025
Open Until Filled
Special Instructions Summary
Quick Link for Internal Postings
https://southplainscollege.peopleadmin.com/postings/4049
