Student Admissions & Clinical Coordinator

***Priority Review begins on April 25, 2025***

South Puget Sound Community College (SPSCC) seeks a highly motivated and qualified individual to serve as the Student Admissions & Clinical Coordinator.  

This position supports the College’s mission to support student success in post-secondary academia transfer and workforce education that meets the needs of the South Sound region, supporting efforts to implement, administer, and coordinate instruction with students, staff, and the public regarding the Allied Health programs content, policies, procedures, and activities in addition to ensuring compliance with all state and federal accrediting bodies

And if that isn't enough?  We also offer:    

• A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs
• Fine dining in the Percival Room, offering vegetarian, vegan, and gluten-free choices as part of our Culinary Arts and Baking & Pastry Arts programs
• The Clipper Coffee Corner serves Batdorf & Bronson coffee and a selection of delicious food items from our baking/culinary students
• A brand-new Health & Wellness Center
• FREE Bus service every 15 minutes to downtown Olympia and beyond
• FREE parking on our campuses – permits are not required
• On-campus child care
• Percival Creek, which runs beneath our campus footbridge, provides year-round beauty and views of Chinook, Coho, and chum salmon pass through each fall
• Many walking paths that are marked and on nicely paved sidewalks
• SPSCC promotes wellness with a variety of different workshops and events on campus
• Lots of activities with our Artist & Lecture series, which are FREE for staff and faculty
• Many community events in the Kenneth J. Minnaert Center for the Arts
• Employee Resource Groups (ERGs)that offer an opportunity for SPSCC employees to gather and connect around issues that define them personally and affect their work at the College and their professional development. Current Employee Resource Groups include:
  • Staff and Faculty of Color (SFOC) ERG - an employee network which strives to create an intentional and relational foundation for community and trust building across different groups through shared values.
  • The LGBTQIA ERG creates a space for LGBTQIA staff and faculty at the college to share resources, build support and community, and work towards greater equity and accessibility.

Essential Function- Student Admission and Support

Tasks include: 

• Establish and maintain effective and positive working relationships with students, staff, other agencies, and the general public. 
• Meet with students one-on-one; visit classes to explain clinical requirements; respond to emails, phone calls, and other inquiries related to clinical placements.
• Collaborate with the Dean to manage student admissions and the waitlist.
• Maintain admitted student rosters.
• Schedule students at various clinical locations.
• Assist students in navigating obstacles related to clinical placements.
• Incorporate an equity-minded approach to all aspects of the position.
• Assists in meeting the requirements of national accrediting bodies and the Washington Board of Nursing (WABON).
• Demonstrate cultural sensitivity and responsiveness in interactions with students. 
• Assists in maintaining a positive learning environment that focuses on safety, respect of students and colleagues, and effective communication for students, staff, and faculty.
• Demonstrate multicultural competence (including an awareness and understanding of historically disadvantaged populations) and create an educational and work environment that affirms commitment to equity, diversity, and inclusion.
• Perform other duties as assigned.

Essential Function: Liaison for Clinical Placements

Tasks include: 

• Serve as a single point of contact on allied health clinical placements for students and faculty.
• Work with the business office to obtain signatures and renew and/or terminate affiliation contracts between South Puget Sound Community College and clinical sites.
• Collaborate with clinical sites, partners, and various software programs throughout the onboarding process. 
• Maintain good working relations with current clinical partners.
• Coordinate with various partners throughout the academic year to ensure that clinical placements occur.
• Ensure that faculty and students meet the clinical placement timelines and expectations outlined in clinical affiliation agreements and best practice standards.  
• Assist students/faculty in navigating clinical placement platforms and processes.
• Lead orientation of students/faculty to clinical, including sites.
• Collaborate with faculty to address student and clinical site concerns or issues related to clinical placements in an equitable manner.
• Maintain a list of agency partner contacts.
• Regularly attend Clinical Placements Northwest (CPNW) meetings and report proceedings to the dean.

Essential Function: Records Management

Tasks include: 

• Develop and maintain an accurate and secure electronic record-keeping system. 
• Collect and track academic, immunization, health insurance, background, training, and any other necessary verification. 
• Train students and faculty on the proper methods for submitting information. 
• Verify that faculty have completed the necessary immunizations and site-specific training for supervising student clinical experiences.
• Verify that students have completed necessary immunizations and site-specific training for clinical placements
• Share records with work-based learning sites 
• Complete annual placement grids based on department needs and alignment of student learning outcomes.

Essential Function: Communication

Tasks include: 

• Develop and implement informational and training materials on clinical placements for students, program faculty, and site contacts 
• Develop information sheets, timelines, and online and face-to-face training for students, faculty, and site contacts. 
• In collaboration with the program chair, faculty, and dean, develop and/or update the clinical sections of student handbooks.

• Diversity and Inclusiveness:
  • Support the college's mission by creating a work environment of mutual respect and fairness while encouraging creative and critical thinking. Ability to handle all situations with tact, professionalism, and diplomacy.
  • Creates a welcoming environment by valuing diverse backgrounds and considering others' views with respect.
• Accountability:
  • Strong aptitude for organization, attention to detail, and accuracy of information.
  • Takes responsibility for quality, accuracy, and timeliness of projects and/or services.
  • Can be relied upon to deliver excellent results, ensuring stakeholder satisfaction.
• Problem Solving:
  • Ability to exercise good judgment in evaluation situations, solving problems, and making decisions.
  • Looks into root causes of problems, generating a range of solutions by utilizing intelligence, common sense, hard work, and tenacity. 
  • Seeks common interests and positive and/or mutually agreeable solutions.
• Effective Communication:
  • Ability to communicate clearly and effectively, both orally and in writing.
  • Understands and learns from what others have to say.
  • Positively influences the thoughts and actions of others.
  • Effectively expresses information clearly, timely, and appropriately to the audience and situation.
• Ethics & Integrity:
  • Strong commitment to customer service and ability to maintain confidentiality.
  • Avoids situations and actions considered inappropriate or which present a conflict of interest. 
  • Maintains trust, respect, and confidence of the team through consistency, honesty, forthrightness, and professionalism in all interactions.
• Managing Workloads and/or Multitasking:
  • Demonstrates proficient computer skills, use of technology, and software/programs (such as Microsoft Office Suite)
  • Ability to work independently, handling multiple tasks, priorities, and changing deadlines, while accommodating numerous interruptions.
  • Effectively handles highly stressful or adverse situations, making informed decisions while continuing to perform the job effectively.
  • Effectively organizes multiple assignments to produce accurate, thorough, and timely outcomes.
• Teamwork and Collaboration:
  • Ability to work collaboratively in a team environment.
  • Works effectively with others toward a shared goal or purpose.
  • Participating actively.
  • Sharing responsibility and rewards.
  • Contributes to the team's capability.
  • Seeks to understand the perspectives of others and build on those differing perspectives to enhance team efficiency and quality outcomes.
    
    

• Bachelor’s degree in Nursing Science or equivalent from an accredited institution. OR
• An equivalent mix of education and experience (minimum 2-3 years) that demonstrates the candidate meets all competency requirements for this position (e.g., spreadsheet experience, project management, effective communication, attention to detail). 
• Advanced Microsoft Excel skills

Applications must be completed online and include the following attachments:

1. Cover letter addressed to the Screening Committee highlighting your ability to perform the responsibilities and competencies described in the job posting. 
2. Current resume/CV showing all educational and professional experience demonstrates how you meet the minimum and preferred qualifications. 

Salary : $62,000