Executive Assistant

South Shore Therapies is a premier pediatric occupational and speech practice providing therapy to children facing challenges in their lives. We are seeking a highly motivated, organized and detail-oriented team player to fill the position of Executive Assistant. This position will support the Director of Operations with projects, reporting, day-to-day administrative and operational activities and human resources support. This position provides for a busy workflow and working on tasks collaboratively as well as independently. Position can be 30-40 hours per week.

Duties/Responsibilities

Supporting Director of Operations on administration and operations of department including:

• List management for staffing, critical dates, invoices, licensing, contract renewals, etc.
• Monthly staff newsletter
• Credentialing of new therapist
• Maintaining and updating existing spreadsheets and data tracking
• Updating and maintaining procedure manuals
• Organizing company-wide events
• Interact as liaison with all vendors
• HR support to Director including onboarding, offboarding, and benefit enrollments.
• Assisting Director with projections and expense tracking.
• Other projects and tasks related to company's operations

Requirements

• 1 years experience in a management support role
• Demonstrated ability to plan and carry out details of assigned projects
• Strong organizational skills and attention to detail
• Creativity and resourcefulness in problem solving
• Excellent time management skills and ability to meet deadlines
• Ability to multi-task and prioritize multiple projects
• Ability to work independently and collaborate as part of a team
• Advanced Office 365 skills and experience including OneDrive, Teams, Excel, Word and other commonly used desktop application s in a Windows environment. Applicants who do not possess superior excel skills need not apply.
• Experience with Canva and Constant Contact a plus
• Passion for technology and new digitals trends - general openness to new technologies and quick learner on various software platforms
• Excellent written and verbal communication skills
• Strong interpersonal relationship and listening skills
• Friendly, outgoing, and team player

Job Types: Full-time, Part-time

Pay: From $26.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• Day shift

Application Question(s):

• Do you have HRIS experience?
• Do you consider your Excel skills very strong or advanced? Would you be willing to demonstrate your excel skills prior to being offered position?

Education:

• Bachelor's (Preferred)

Work Location: In person

Salary : $26