Accounting Specialist

Under the direction of the Accounting Supervisor and the Grants Coordinator, this position performs clerical and specialized accounting tasks. Duties performed typically require a general knowledge of accounting systems and specialized knowledge of general ledger and subsidiary functions.

For a summary of the complete physical requirements for this position, click .

1. Supports the Accounting Supervisor and/or Manager, and the Grants Coordinator achieving departmental and District mission, plans, objectives and values.
    
2. Analyzes and reconciles various general ledger accounts, including but not limited to:bank accounts, payroll liability accounts, returned checks, retainage, suspense, office supplies, uniforms, inventory adjustments and Accounts Receivable.Prepares schedules for same.
    
3. Prepares and posts journal entries to general ledger including but not limited to, legal fees, liability insurance, and standard monthly and quarterly entries.
    
4. Prepares various spreadsheets, including legal fees, flexible spending account activity, and liability claims, as needed.
    
5. Prepares and posts journal entry for quarterly leave balance adjustment and spreadsheet and wage/benefit accrual adjustments.
    
6. Prepares monthly payroll liability vendor invoices for payment.Prepares batches of invoices for data entry.
    
7. Performs quarterly grant accounting, using proper coding and documentation for eligible disbursements, labor costs, and grant proceeds.
    
8. Prepares, submits, and follows-up on grant payment requests in accordance with regulations of the granting agency.
    
9. Prepares annual SEFA and submits other required reports as assigned by Grant Coordinator.
    
10. Researches and prepares documents for grant funding opportunities, specifically project budgets and budget narratives, as directed.
     
11. Maintains accurate accounting of time spent on work to be reimbursed by grantor agencies.
     
12. Adheres to and enforces stated safety policies and procedures.
     

EDUCATION

1. Requires high school graduate or equivalent.

2. Requires a minimum of six (6) semester units of college level accounting courses (LTCC Accounting 102 and Accounting 103 or equivalent), or to be acquired within twenty-four (24) months of hire date.

3. Requires completion of GFOA Intermediate and Advanced Governmental Accounting courses within twenty-four (24) months of hire date.


EXPERIENCE

1. Requires a minimum of three (3) years working experience in accounting principles, procedures, and office practices.

PROFICIENCY REQUIREMENTS

1. Requires the ability to interpret and implement District policies and regulations.

2. Requires the ability to read, understand, and follow written or verbal instructions.

3. Requires the ability to answer questions in a clear and concise manner.

4. Requires the ability to compose clear and concise written business communications.

5. Must be able to work with minimal supervision.

6. Requires the ability to analyze numbers and reconcile general ledger accounts.

7. Requires the ability to properly classify general ledger accounts in the Financial Statements.

8. Requires knowledge of Internet search sites and tools.

9. Must be able to accurately and efficiently operate a 10-key calculator by touch at a rate of 200 keystrokes/minute.

10. Requires demonstrated proficiency in utilizing standard word processing and spreadsheet personal computer software programs, as well as experience in the input of information to automated data processing system.

11. Requires the ability to maintain cooperative relationships with co-workers and supervisors.

12. Requires a valid, current drivers' license, acceptable by the State of California, with a driving record which enables insurability.

13. Must have current, valid CPR and First Aid certificates or ability to obtain within 24 months of hire. 

RESPONSIBILITY

1. Requires ability to work independently after receiving instructions.

Salary : $71,368 - $91,086