Public Works and Community Development Assistant

Section I: Summary of the Position:

Reporting to the Director of Operations and Director of Community Development, the Public Works and Community Development Assistant will provide clerical and administrative support to the director and staff through planning and organizing of community-based projects and programs.

Also, will be provide clerical and administrative support to the Public Works department, Director of Operations and Township Manager as assigned.

This position is classified as a Non-exempt/Hourly position in accordance with the Fair Labor Standards Act (FLSA).

Section II: Essential Duties and Responsibilities:

Community Development duties:

• Type, file, and copy documents for the department.
• Assist with posting, setting up and cleaning up of monthly meetings. Arrange for stenographers for meetings.
• Collect, scan, file BCAB Applications for Monthly Meeting as needed. Scan and file flood plain permits.
• Collect, scan, file shade tree permits for monthly meetings.
• Assist with generating and sending Mailout and BOC Mailout.
• Assist staff with land development project filing as needed.
• Assist with maintaining deadlines for public notice advertisements.
• Assist with preparing packets and information for Planning Commission and Zoning Hearing Board.
• Maintain calendar for renewals for financial security instruments and insurance policies of developers that have land development in progress.
• Assist with recurring obligations of the On-site Septic Reimbursement Program and the UCC training fund obligation are started and processed.
• Direct walk-in customers who may have questions about permits or other issues in Community Development Dept.
• Act as a back-up to Permits Clerks and Receptionist.
• Perform other duties as assigned.

Public Works duties:

• Type, file, and copy documents for the department.
• Serve as the primary departmental contact to the public to receive, route, process and follow citizen inquiries, assisting to ensure the department provides complaint resolution and information in a timely manner.
• Maintain the department's database programs, spreadsheets, producing correspondence.
• Provide administrative support for meetings as assigned, including scheduling meetings and preparing minutes.
• Create, track, and maintain work orders for the Public Works department.
• Assist with preparing grant applications and track progress toward grant requirements.
• Assist project team members in department planning, schedules, and resources, including advertising and recording bidding procedures associated with department and capital projects.
• Assist with creating Right-of-Way Permits.
• Assist with planning and execution of public works community events, including project grand openings and other public events.
• Perform other duties as assigned.

Other Assistant Duties:

Assist Township Manager with tasks and projects as assigned.

Section III: Knowledge/Qualifications: Qualifications are representative of the knowledge, skills and/or abilities required for the position.

· Strong communication skills and the ability to understand, follow and convey complex oral and written information.

· Strong organizational skills, time management and attention to detail.

· Strong analytical and problem-solving skills.

· Proficiency in Microsoft Word, Outlook, and Excel.

· Ability to maintain routine records and prepare reports concerning the work.

· Ability to establish and maintain effective working relationships with the public.

Section IV:Education and Experience:

• High School Diploma is required. Bachelor’s degree in public administration, or a related field is preferred.
• A minimum of at least (2) years of experience in clerical, building permits issuance and review is preferred.

Section V: Certifications

None.

Section VI: Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, an employee is regularly required to talk and hear; use hands or fingers to handle and feel; and frequent use of the telephone and computer while communicating with internal and external customers; requires manual dexterity and visual acuity to operate personal computer or other standard office equipment.

Employees may sit for several hours each day but will also need mobility and the ability to stand and walk continuously for long periods of time. Employees may seldom lift, push, or pull up to 50-100 pounds.

Section VI: Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work area will encompass a wide variety of settings including administrative duties in an office setting.

Section VII: Equal Opportunity Employer:

South Whitehall Township is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation.

Job Type: Full-time

Pay: $40,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Allentown, PA 18104 (Required)

Work Location: In person

Salary : $40,000 - $60,000