Administrative Assistant

Reception & Office Administration

• Answers and directs phone calls, manages voicemails, and greets visitors
• Maintain a clean and organized office and lobby area
• Process incoming and outgoing mail
• Manage office supplies inventory
• Assist the President with correspondence, scheduling, and occasional personal tasks.
• Maintain and update staff directory
• Manage and update client and vendor records with address, phone numbers, emails and other pertinent info
• Manage local and national membership documentation and requirements, i.e., OSHA, ABC, CCA, etc.

Estimating Support

• Schedule bid meetings and create bid project files
• Manage bid invitations, track subcontractor responses, and update bid calendars
• Upload project documents to the company’s website plan room
• Assist with bid bond and insurance review requests
• Prepare Bid Forms, RFQ and RFP documentation

Project Management Support

• Maintain and distribute project manuals, health & safety documents, and quality assurance materials
• Package and send subcontracts, purchase orders, change orders and other required documents via DocuSign
• Organize project files and archives
• Process and track contracts, subcontracts, and change orders
• Maintain subcontractor records and ensure compliance with insurance and tax documentation
• Assist with project closeouts and startups

Marketing & Business Development

• Update and produce marketing materials and brochures
• Maintain the company website with project updates and company news
• Prepare pre-qualification packages and PowerPoint presentations for project bids
• Coordinate employee headshots, press releases, and company announcements

Technology & Software

• Proficient in Microsoft Outlook, Excel, Word, PowerPoint, Social Media, Adobe Acrobat, WordPress & Publisher
• Experience with Contractor and AIA Contract Documents is a plus.

Qualifications & Skills:

• Experience: 3 years in administrative, marketing, or construction-related roles.
• Skills: Strong communication, organization, and problem-solving abilities.
• Tech: Proficiency in office software and document management.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Day shift
• Monday to Friday

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Mount Pleasant, SC 29464 (Required)

Work Location: In person

Salary : $18 - $22