What are the responsibilities and job description for the Administrative Assistant - Leadership, Middle and Secondary Education position at Southeast Missouri State University?
JOB
Administrative AssistantCollege of Leadership, Middle and Secondary EducationFull timePrimary ResponsibilitiesProvide full administrative support to department and facultyGreet visitors; answer phone lines; and schedule campus visits; provide quality customer service to constituenciesCalculate, record, balance, and monitor monthly income, expenditures, account transfersProcess purchase requisitions and invoice paymentsEnter detailed class information and instructor information into Banner for each termContact publishers for textbook desk copies; process textbook requests from facultyMaintain department waiting lists for classes; run prerequisite checks for classesComplete bookkeeping requirements related to faculty/staff/student professional development and travelHelp organize, attend and take minutes at all department meetingsMaintain various department mailing listsMaintain all department inventory (hardware, software and supplies)Compose and produce letters, memos, and reportsMaintain and organize department and student files, both paper and electronicSchedule appointments, meetings, make reservations and travel arrangementsCorrespond with current and prospective studentsHelp maintain department web pageSupervise and manage student workers; organize the flow of work through the office
EXAMPLE OF DUTIES
High school diploma or GEDProficient knowledge of Microsoft OfficeDemonstrated complete administrative skills, including excellent interpersonal, verbal and written communication skillsExperience with bookkeeping, contracts, and budget management (purchasing, accounts payable, receivables, etc.)Demonstrated ability to handle multiple tasks with frequent interruptionsDemonstrated strong organizational and attention to detailDemonstrated ability to work independently with minimal supervision, as well as in a team environmentAbility to handle sensitive and confidential informationDemonstrated ability to maintain positive relationships and understanding of customer service
SUPPLEMENTAL INFORMATION
About Southeast Missouri State University (SEMO): Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high quality, affordable education with a broadly representative student body, faculty and staff that respects and celebrates a diverse learning community in a global society. SEMO Fact Book: Institutional Research Factbook | SEMO SEMO Strategic Action Plan: Strategic Action Plan (semo.edu)
Administrative AssistantCollege of Leadership, Middle and Secondary EducationFull timePrimary ResponsibilitiesProvide full administrative support to department and facultyGreet visitors; answer phone lines; and schedule campus visits; provide quality customer service to constituenciesCalculate, record, balance, and monitor monthly income, expenditures, account transfersProcess purchase requisitions and invoice paymentsEnter detailed class information and instructor information into Banner for each termContact publishers for textbook desk copies; process textbook requests from facultyMaintain department waiting lists for classes; run prerequisite checks for classesComplete bookkeeping requirements related to faculty/staff/student professional development and travelHelp organize, attend and take minutes at all department meetingsMaintain various department mailing listsMaintain all department inventory (hardware, software and supplies)Compose and produce letters, memos, and reportsMaintain and organize department and student files, both paper and electronicSchedule appointments, meetings, make reservations and travel arrangementsCorrespond with current and prospective studentsHelp maintain department web pageSupervise and manage student workers; organize the flow of work through the office
EXAMPLE OF DUTIES
High school diploma or GEDProficient knowledge of Microsoft OfficeDemonstrated complete administrative skills, including excellent interpersonal, verbal and written communication skillsExperience with bookkeeping, contracts, and budget management (purchasing, accounts payable, receivables, etc.)Demonstrated ability to handle multiple tasks with frequent interruptionsDemonstrated strong organizational and attention to detailDemonstrated ability to work independently with minimal supervision, as well as in a team environmentAbility to handle sensitive and confidential informationDemonstrated ability to maintain positive relationships and understanding of customer service
SUPPLEMENTAL INFORMATION
About Southeast Missouri State University (SEMO): Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high quality, affordable education with a broadly representative student body, faculty and staff that respects and celebrates a diverse learning community in a global society. SEMO Fact Book: Institutional Research Factbook | SEMO SEMO Strategic Action Plan: Strategic Action Plan (semo.edu)
