Accounts Payable Coordinator

Salary : $20.71 - $23.49 Hourly

Location : Carlsbad

Job Type : Full-Time

Job Number : 202300067

Department : BUSINESS OFFICE

Opening Date : 02 / 11 / 2025

Closing Date : 2 / 26 / 2025 11 : 59 PM Mountain

Examples of Duties

Required : High School diploma or GED certificate with four (4) years of progressively responsible experience as an accounts payable coordinator or comparable position in accounts payable / accounting / bookkeeping.

Equivalency : Associate Degree in accounting, business or related field with two years professional experience directly related to the standard duties as outlined or any equivalent combination of education, training and / or experience as approved by the Human Resources Department.

FLSA Status : Non-Exempt

Level : Eight (8)

Salary : $20.71 - $23.49 per hour (DOE)

Background :

Located in Carlsbad, New Mexico, Southeast New Mexico College (SENMC) is a newly independent public community college accredited by the Higher Learning Commission. A proud Hispanic Serving Institution, it awards certificates and associate degrees that serve the needs of its region and prepare students to transfer to programs at other colleges or universities. SENMC offers Early College and Dual Credit programs in collaboration with local high schools.

Southeast New Mexico College enjoys the strong support of its community, and has been awarded several grants, which include $11.7 million from the U.S. Department of Energy and several multimillion-dollar grants from the U.S. Department of Education for student support.

The college's diverse employee pool includes 41 full time faculty, 47 adjunct faculty, and 146 staff members. SENMC offers a generous benefits package which includes medical, dental, retirement, and college tuition reimbursement. More information on SENMC can be obtained from its website at

Purpose and Scope :

Under general supervision, provides college-level specialized support in various areas of Accounts Payable. The Accounts Payable Coordinator compiles and maintains accounts payable records by performing the duties and responsibilities, which require a thorough knowledge of organizational procedures and precedents; and performs related work as required. This position will be responsible for a variety of verification, reconciliation, and research processes to ensure we provide timely and accurate payments to our vendors. This position requires the ability to work independently, exercising judgment and initiative. Candidates should enjoy being part of a close-knit team and have a solid understanding of general accounting practices, a friendly but proactive drive to get things done, strong communication skills, the ability and desire to learn new tools, and a positive attitude toward process improvement and efficiency.

Duties and Responsibilities :

• In conjunction with the Director of Finance, the Accounts Payable Coordinator reviews invoices for accuracy and routes them to the appropriate person for approval, ensuring a timely and efficient workflow.
• Research invoice discrepancies or duplications, and work with vendors and users to find a resolution.
• Answers all vendor inquiries. Review purchase requests and code with accurate accounting string information in the Anthology procurement management program.
• Check POs in the College's financial systems and verify sufficient funds are available for payment processing. Create amendment requests to add funds or extend PO contract periods when appropriate.
• Advise non-financial users of the process to request purchases and advise on the allowability of purchases.
• Maintain positive relationships with personnel and work together to answer questions and resolve payment issues.
• Once all approvals have been received, enter requisitions into the system for processing of the PO by the next level.
• Download, review, and process invoices for utility vendors. Monitor multiple channels for invoice receipt and process in a timely manner.
• Create correcting entries to correct expense coding when necessary.
• Review Purchasing Card documentation for completeness and reconcile expenses. Track and confirm receipt of items before submitting invoices for payment.
• Assist in annual physical inventory counts. Assist in annual vehicle inventory surveys. May prepare accounts payable checks. May assist in printing all accounts payable reports and maintains all accounts payable files.
• Prepares analysis of accounts, as required. Assists in monthly closings. Reviews statements and ensures all vendor accounts remain current.
• Assists with special projects, as necessary. May assist in processing routine data into the accounting information system and assist in the maintenance of account payable files.
• Act as a backup for other team members to ensure all accounting functions will be completed in a timely manner.
• Must complete CPO training to be familiar with the procurement rules and procedures of NM.
• Assist in processing travel for SENMC employees and students.
• Become trained and familiar with the campus scheduling system, CourseDog. Schedule events, meetings & helping create a weekly campus schedule.
• Maintain a correct cash drawer, take payments (cash and credit card), Help students understand their student accounts
• Performs miscellaneous job-related duties as assigned.

Customer Service :

Knowledge, Skills, and Abilities :

Affirmative Action Statement :

SENMC is an Equal Opportunity / Affirmative Action employer dedicated to excellence through diversity and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, military or veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law.

Work Environment and Physical Demand :

Performing the essential functions of this position requires the use of a computer throughout most of the workday, the ability to navigate a typical office environment, significant amounts of interpersonal interaction including oral and written communication, and the ability to keep track of multiple tasks, projects, deadlines, information sources and business processes. This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

Part-time employees who work an average of 30 hours per week over the course of a year, receive benefits on a pro-rated basis.

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Salary : $21 - $23