Executive Assistant

Are you a highly organized and detail-oriented individual who thrives in a fast-paced environment?

We are seeking a qualified Executive Assistant to join our team and provide exceptional support to our Wholesale Operation Department. In this role, you will be the backbone of our team, ensuring smooth day-to-day operations through a variety of administrative, communication, and scheduling tasks.

Essential Functions

Communication and Reception:

• Answer phones and emails in a professional and courteous manner, directing inquiries to the appropriate staff member.
• Greet visitors and ensure a welcoming office environment.
• Manage incoming and outgoing mail and deliveries.

Calendar and Travel Management:

• Schedule appointments and meetings for assigned staff, ensuring efficient use of time and avoiding conflicts.
• Manage staff calendars and proactively identify scheduling needs.
• Assist with travel arrangements, including booking flights, hotels, and ground transportation.

Document Creation and Management:

• Create professional documents (letters, reports, presentations) using word processing and presentation software.
• Maintain filing systems (both physical and digital) for efficient document retrieval.
• Proofread and edit documents for accuracy and clarity.

Qualifications:

• Minimum 3-5 years of experience as an Executive Assistant or similar role.
• Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to learn new software and adapt to changing priorities.
• Discretion and professionalism in handling confidential information.
• Time management skills and the ability to meet deadlines.

Benefits:

• Competitive salary and benefits package (health insurance, paid time off, 401k with match)
• Opportunity to work in a fast-paced and dynamic environment.
• Be part of a supportive and collaborative team.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Position Type/Expected Hours of Work
Full Time Monday through Friday 8:00am to 5:00pm.

EEO Statement

M&R Enterprises of Brevard, Inc. and Affiliates provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $24.00 - $27.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Cocoa, FL 32926 (Preferred)

Ability to Relocate:

• Cocoa, FL 32926: Relocate before starting work (Preferred)

Work Location: In person

Salary : $24 - $27