Registrar (12 Month)

Title:           Administrative Assistant (High School Registrar)
 
Qualifications:                                                    
 

1. Minimum of High School Diploma or equivalent required, advanced degree preferred.
2. Minimum of two years of experience in customer service or business related field preferred.
3. Strong aptitude for computer software, database management and overall technology concepts.
4. Ability to use and understand the district’s student information system (Infinite Campus), Laserfische records system, and the district’s employee absence reporting system (AESOP).
5. Ability to relate successfully with students, staff, families, and the community; and adhere to confidentiality in all situations.
6. Knowledge of all applicable student records privacy laws Family Educational Rights and Privacy Act (FERPA).
7. Ability to maintain accurate records, filing systems, and organize varied tasks effectively while paying close attention to detail.
8. Effective oral and written communication skills.
9. Ability to work independently and to complete responsibilities as scheduled.
10. Basic understanding of accounting principles.
11. Valid CPR certificate.

 
Reports to:     High School Principal
 
Job Goal:       This position will be responsible for the overall operation of the High School Registrar’s office.  The performance responsibilities as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the department.
 
 
Performance Responsibilities:
 

1. Initiate requests for records for all new high school students and assist parents/guardians with registration process. 
2. Transfer new students’ records into Infinite Campus.
3. Respond to and prepare student (or former student) requests for transcripts to be sent to designated schools or parties in a timely manner.
4. Maintain daily maintenance of student records (i.e. cumulative student files, Infinite Campus)
5. Assist administration with special education records (i.e. verifying status, obtaining IEPs, etc.)
6. Assist administration with annual student registration (physical and on-line)
7. Maintain control on access to student files to assure compliance with Family Educational Rights and Privacy Act (FERPA).
8. Preparing student files for permanent storage.
9. Respond to legal requests (i.e. court orders) for confidential information and/or verification of information.
10. Create ad-hoc reports from Infinite Campus as requested.
11. Communicate with building counseling/administrative staff regarding student enrollment changes.
12. Assist administration with state reporting requirements.
13. Perform other duties as assigned.

 
Physical Demands:

1. Must be able to work with interruptions during a work shift.
2. May be required to stand occasionally throughout the day or during school events.
3. Must be capable of working with a diverse student population with different capabilities, and physical and mental limitations.

 
Evaluation:    Performance of this job will be evaluated in accordance with provisions of Southeast Polk CSD Board Policy.
 
Terms of Employment:
         1.   Twelve month employment.
         2.   Eight (8) hours per day.
         3.   Salary as determined by District Administration.
 
Disclaimer:
The statements of this job description are intended to describe the general nature and level of work being performed by individuals assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position.  These statements are not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his or her supervision.
 

It is the policy of the Southeast Polk Community School District not to illegally discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices.  If you have questions or a grievance related to this policy please contact, Joseph M. Horton, Associate Superintendent, Affirmative Action Coordinator, Equity Coordinator and Title IX Coordinator, Southeast Polk District Office, 407 8th St SE, Altoona, IA 50009, (515) 967-4294, joseph.horton@southeastpolk.org.  Inquiries or grievances may also be directed to the Iowa Civil Rights Commission, Des Moines, IA, 50319-0201, (515) 281-4121; or the Director of the Region VII Office of Civil Rights, U.S. Department of Education, John C. Kluczynski Federal Building, 230 S. Dearborn St., 37th Floor, Chicago, IL 60604.