Accounts Receivable Specialist

JOB SUMMARY

Based in Lakeland, the position reports to the Accounts Receivable Manager. The Accounts Receivable Specialist works closely with internal and external personnel associated with the SEU Network, SEU Partnerships, and other third parties the university conducts business with.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Accounts Receivable Manager

Supervisory Responsibility: N/A

Indirect Supervisory Responsibility: N/A

ESSENTIAL DUTIES - May include, but is not limited to the following:

(OTHER DUTIES MAY BE ASSIGNED)
Billing:

• Coordinate efforts with the Registrar's Office and Student Financial Services to ensure appropriate charges are placed for all SEU Network and Partnership programs and deliveries
• Collaborate extensively with the SEU Network Operations team and the SEU Partnership team on all aspects of billing, student balance resolution, and internal processes
• Direct all third-party and non-student billing procedures including invoice management and payment resolution in collaboration with the Cashiers office
• Manage the coordination efforts between Billing and SEU Network and SEU Partnership administration to ensure accurate tuition rates, general fees, and site fees

Accounts Receivable:

• Prepare reports for and communicate to internal and external personnel all receivable information relative to SEU Network, Partnerships, and third parties
  Collaborate with Student Financial Services to work on collecting current student balances
• Collaborate with the Collections office to work on collecting past-due balances for non-current students
• Document and communicate trends and factors that could lead to more successful billing, collections, and university procedure

Systems and Processes:

• Analyze enrollment reports against current student charges
• Conduct weekly analysis of student accounts receivable balances for both current and former students
Assist with month-end Accounts Receivable reconciliation procedures

ADDITIONAL/NON-ESSENTIAL DUTIES

All remaining duties are considered "nonessential" within the context of the ADA, which means that the function could be reassigned to another employee in order to allow a disabled individual to hold the position. Alternatively, the manager could try to provide a reasonable accommodation so that the disabled individual could perform the function.

LOCATION

Lakeland Main Campus

EDUCATION

Required Education:

Bachelor's in Business Administration, Accounting, or related field

Preferred Education:

Master's in Finance or Accounting

LICENSES/CERTIFICATIONS

N/A

EXPERIENCE

Required:

A minimum of one year of relevant accounting experience

Preferred:

At least three years of relevant accounting experience, preferably in government or higher education.

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

• Communication Excellent interpersonal skills and high proficiency in both written and oral presentation skills
• Interpersonal Skills Demonstrates excellent customer service with the ability to work with internal and external stakeholders
• Critical Thinking Strong analytical skills as related to problem-solving and learning new technologies
• Collaboration Must work effectively within a team as well as the ability to work independently to implement and execute tasks

Preferred:

• Systems - Proven experience with process improvement, system development, and use of effective communication strategies
• Technology - Proficient in MS Office, Jenzabar, Student Information Systems, and database management, and familiar with programming languages, including SQL Server

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment.

• This position is considered non-essential for the purposes of Emergency Response.

Physical Requirements:

Sitting for extended periods of time, utilizing a computer for extended periods of time, with some lifting packages/office supplies or equipment up to 10 lbs.

Travel:

None

Schedule:

M-F/8:00-5:00

TRAINING

All new hires and employees transferring into a new position will have a 90-day probationary period within which to learn the functions of the job and to be evaluated. Following the probationary period, the employee can transition to regular status, have the probationary period extended in order to receive more training, or employment can be terminated. Required compliance training is as follows:

N/A

SAFETY

• SEU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment.
• Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management.
• Work-related injuries must be immediately reported to Security and Human Resources. When life or limb are at risk, please dial 911. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources within 24 hours of the incident.
Emergency Employees report for or must remain at work in emergency situations. Dismissal or closure announcements do not apply to this position, unless instructed otherwise by your direct supervisor or a member of the Leadership Team.

SCREENING

All full-time positions at SEU are deemed security-sensitive and require background checks. Employees required to drive their own personal vehicle, a rental car or an SEU vehicle in performance of their duties must pass an MVR records check and meet the requirements of the Universitys insurance carrier in order to meet the requirements of the position.

DISCLAIMER

SEU is an at-will employer. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The employer retains the right to change or assign other duties to this position.

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

SEU is committed to providing a workplace that is free from unlawful discrimination and harassment. All forms of discrimination against or harassment of a person because of his or her identification within a protected category are strictly prohibited and will not be tolerated. This prohibition applies equally to conduct by and against employees, vendors, visitors, and students.

Southeastern University is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, sex (including pregnancy), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. The equal opportunity policy will apply in University programs and activities, and all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination and all other terms, conditions and privileges of employment. All employees of Southeastern University, by continued employment, agree to abide by the policies contained in the Employee Handbook and in the SEU Mission, Vision, Statement of Faith and Community Covenant.