HR-DOT Office Assistant

At Surf Air Mobility, we're transforming air mobility. As innovators in aviation, we are at the forefront of creating a more efficient and accessible flying experience. With our commitment to a customer-first approach, advanced software solutions, and electrification, we’re pioneering new ways for people to travel, making flying not only faster but more enjoyable. Our passionate team thrives in a collaborative environment where innovation and hard work go hand in hand.

Help us shape the future of aviation while working with cutting-edge technologies that are changing the lives of our passengers.

JOB TITLE: Drug and Alcohol Program Assistant - People Operations Assistant

DEPARTMENT: People Operations

REPORTS TO: DOT Manager and DER

Position Summary:

The DOT Drug & Alcohol Program Assistant will be responsible for any task assigned by the Designated Employer Representative (DER) and/or DOT Manager. Tasks include creating, sorting, filing, and organizing files for DOT/non-DOT records and data entry. This position requires a high degree of attention to detail and confidentiality. This is a part-time position that does not exceed 30 hours per week. The position is located in our Dallas Headquarters in Addison, TX.

Primary Responsibilities/Daily Activities:

• Assisting the DOT Manager/DER with the Drug and Alcohol Program duties, following the new hire (NH) and leave of absence (LOA) spreadsheets, including collecting Pre-Employment forms, sending and receiving 49 CFR Part 40 Release of Information forms, sending and tracking new hire, post accident/Incident, follow-up, and random drug tests, creating and maintaining DOT files, copying, sorting, and maintaining DOT and personal emails.
• Making entries on internal spreadsheets for tracking DOT/Non-DOT files, forms, etc.
• Making copies and scanning forms into OneDrive.
• Check DOT e-mails and update the new hire spreadsheet with Drug Results Pre-Employment forms.
• Tracking employee and supervisor training forms and keeping spreadsheets up to date.
• Track employee terminations and leave of absences (LOA) on Flightline and ADP Rosters.
• Run ADP reports and assist with HR related tasks assigned by DOT Manager and DER.

Requirements:

• Honesty and Integrity – A candidate must possess a high degree of honesty and integrity in this highly important position.
• Work Ethic – A candidate must have an outstanding work ethic and be willing to do what it takes to get the job done. Clock-watchers and rigidly time-dependent people will not be successful.
• Self-Motivated – A candidate must be able to work without daily direction after training and acclimation.
• Pleasant and calm demeanor – A candidate must remain calm under pressure and be able to deal with daily issues and problems without undue stress or impact on other employees.
• Professional appearance - courteous in all interactions.
• Detail-oriented and self-motivated - Able to work and meet deadlines under minimal supervision avoiding distraction.
• Strong interpersonal skills – ability to communicate succinctly and effectively across all levels of the organization.
• Ability to handle and maintain confidentiality in all areas.

Qualifications:

Education:

• Associates degree or current college student studying HR or any business-related field.

Work Experience:

• Prefer at least two year of general office experience and/or data entry and filing experience, with computer and basic office phone skills
• Prior knowledge of DOT drug & alcohol program requirements or experience a plus.

Security:

This position requires a pre-employment drug test and Background Check.

Miscellaneous Requirements:

• Valid driver’s license.
• Ability to read, write and speak English effectively.
• Ability to work within a 24/7 operation including holidays.
• At least 18 years of age.
• Authorized to work in the U.S. per the Immigration Act of 1986.

At Surf Air Mobility, we are committed to building a more inclusive ecosystem that integrates women, people of color, and other underrepresented groups into the cleantech sector and aerospace industry. We strongly encourage applications from qualified applicants and members of underrepresented groups. Surf Air Mobility is an Equal Opportunity Employer; employment with Surf Air Mobility is governed based on merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.