Controller

SUMMARY: Manages all aspects of the accounting department. Lead a team of approximately 8-10 team members covering accounts payable, accounts receivable, collections, etc. Also responsible for finance, daily banking, financial statements, taxes, etc.  Responsible for overseeing the technical efficiencies of auction day activities. Must also ensure that the accounting team has the skills to be able to produce financial statements and reports that are accurate and timely. Implements policies and procedures for financial reporting as well as participate on the leadership team and in strategic planning.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Responsible for entering and approving daily wires to receive and disburse funds to appropriate company account destinations on a daily basis. 
• Produce accurate financial statements and report preparation.
• Review and analyze income and expense accounts to explain and justify fluctuations. Prepare and generate appropriate reports for executives.
• Review asset and liability accounts and tie out to actual.
• Ability to reconcile company cash accounts on a daily basis. 
• Ensure accurate postings to the general ledger.
• Guide assistant controllers and staff accountants in general journal entries from sale results.
• Ensure accurate posting to the general ledger. Ensure accurate reconciliation of accounts.
• Overseeing the month end close process performed by assistant controllers and staff from which monthly financial statements will be prepared.
• Protect operations by keeping financial information and plans confidential.
• Lead a team of approximately 8-10 team members.
• Interview, hire on an as needed basis. Provide coaching on performance; resolve employee relations issues, up to and including dismissal. Coach and motivate the team.
• Train new and current staff in all functions related to the accounting department. Hands on approach to answering questions and solving problems.
• Maintain a culture of cooperation and congeniality for the team to assure high productivity levels. 
• Delegate work responsibilities to team members, ensuring balanced workloads.
• Prioritize necessary job functions/activities and stress the importance of the proper progression of daily accounting functions.
• Ability to track through schedules in excel spreadsheets the daily, weekly, and monthly operations for various aspects of the company. 
• Ensure the integrity and accuracy of the data.
• Work closely with and manage the company’s accounts receivable and payable accounts team.
• Answer questions on distribution of accounts payable and receivable.
• Guide the team to tactfully collect outstanding accounts.
• Serve as backup to executive payroll processing (in-house) by reviewing attendance reports on a biweekly basis and entering information into HRIS timekeeping and payroll system.
• Serve as back up by running biweekly reports and ultimately direct deposits to coincide with biweekly salary requirements for employees on the executive payroll.
• Provide statistical information/reports for the yearly process of determining pay increases and bonuses at the appropriate level.
• Prepare quarterly and annual payroll tax return filings and monthly sales tax return statements along with processing any payment due the Federal and State Government on monetary activities transacted by the company.
• Assist the external CPA in completing annual tax returns and accompanying data.
• Prepare and process annual year end 1099’s for vendors.
• Coordinate the accounting staff during auction days. Train team members; delegate responsibilities.
• Ensure cash receipts are processed accurately. Handle cash, wire transfers, checks. Reconcile customers accounts. Ensure bank deposits are made and are accurate. 
• Oversee floorplan operations as part of the accounts receivable function.
• Ensure all team members are providing outstanding customer service.

AUCTION ACTIVITIES

Oversee accounting team members who are required to assist during the auction sale day activities by performing a variety of work, many of which may not be related to the team member’s normal job responsibilities. Presenting a positive company image to customers ensures our credibility as a high-quality auction establishment and maintains our customer base.

LEADERSHIP RESPONSIBILITES

This job has leadership responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

An accounting degree. CPA preferred or on track.

At least 5-7 years’ experience in business/for profit sector, preferably in accounting.

At least 4 years management experience.

Proven track record of all accounting principles; accounts receivable practices, collections procedures.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos; ability to write simple correspondence; ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Must have the ability to communicate effectively with co-workers and leadership about the finances of the business and justify certain financial recommendations.

CERTIFICATES, LICENSES, REGISTRATIONS

CPA preferred but not required.

Valid Driver’s License

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Normal office activity, regularity and consistency of attendance is essential to ensure high quality service and ultimately a productive department and company.

MENTAL REQUIREMENTS

Normal office mental/cognitive ability”. In addition, the ability to use intuitive judgement in a moment’s notice. Must be detail orientated; must be able to recall many details at all times. Must be able to handle employee disputes and disagreements in a professional and concise manner to ensure position of authority is maintained. Must be able to solve complex financial and accounting problems.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate except on Auction days when the noise level is loud.

CONTACTS

All team members, managers, executives, vendors, consultants, government agencies, peers at other firms and authorized auction dealers.

OTHER SKILLS AND ABILITIES

Excellent interpersonal, written, and verbal communication, and customer service skills; strong organization skills and the ability to prioritize; detail oriented; ability to sell a concept and to influence or convince others; basic knowledge of computers and good keyboarding skills. 

Salary : $90,000 - $100,000