What are the responsibilities and job description for the Medical Records Tech position at Southern Cancer Center?
Overview:
SCOPE: Under direct supervision, assists with organizing, sorting, and filing all incoming and outgoing patient information. Prepares charts for patient visits. Files, locates, retrieves and delivers medical records and/or electronic medical records as assigned. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards. Demonstrates an understanding of patient confidentiality to protect the patient and clinic/corporation.
Responsibilities:
Southern Cancer Center is hiring a Medical Records Tech for our office at Springhill Hospital.
SCOPE: Under direct supervision, assists with organizing, sorting, and filing all incoming and outgoing patient information. Prepares charts for patient visits. Files, locates, retrieves and delivers medical records and/or electronic medical records as assigned. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards. Demonstrates an understanding of patient confidentiality to protect the patient and clinic/corporation.
Essential Duties and Responsibilities:
- Scan and attach all internal and external correspondence and electronic medical reports into patients' medical record charts according to the filing system.
- Pull charts for scheduled appointments in advance according to guidelines.
- Ensure all appropriate documentation for the scheduled patient visit is attached to the patient’s chart.
- Print, mail, and/or fax patient chart information as requested and authorized.
- Document all processes.
- Release medical records information to persons or agencies according to State and Federal regulations.
- Compile and maintain patients' medical records to document condition and treatment, providing data for research, cost control, and care improvement efforts.
- Pick up out guides at designated locations and return them to Medical Records.
- Catalogue charts for storage and keep electronic reports of those records.
- Submit requests for chart retrieval from storage if needed to comply with a medical records request.
- Make copies of dictated interval notes accordingly.
- Monitor physician dictation, ensure completion in the EMR, and alert physicians who are behind.
- Keep a record of new patients for weekly physicians OCM meetings.
- Follow policies and procedures to contribute to the efficiency of the front office.
- Provide backup assistance as needed by front office staff.
- Send out dictations to referring providers via manual faxing, right fax, or electronically through "Direct Message" (required for MIPS).
- In the Radiation department, convert dosimetry plans into a PDF or zip file when a patient transfers to another facility for treatment.
- Log FMLA/Disability forms for provider completion; mail or fax forms and contact patients once completed.
- Send outgoing faxes and distribute incoming faxes.
- Prepare correspondence, memos, forms, and other typing as requested by the supervisor.
MINIMUM QUALIFICATIONS: High school diploma or equivalent required. Position is entry level and requires 0-3 years’ experience, preferably in a medical office setting. Previous experience in a medical records’ experience preferred. Knowledge of electronic health record systems. Time Management, Organization, Attention to Detail and Quality Focus skills needed.
